Apply on Employer Site

Inside Higher Ed · 1 day ago

Graduate Program Administrator

Athens, GA

Full-time

Onsite

New Grad, Entry Level

Inside Higher Ed is seeking a Graduate Program Administrator at the University of Georgia, which is a leading public university. The primary role of this position is to provide administrative support for the mathematics department’s graduate program, including responsibilities in graduate recruiting, admission, and record maintenance.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Act as a liaison between graduate students and the Mathematics department and Graduate School

Assist graduate students in filling out Graduate School forms and award nomination forms

Responsible for submitting all applicant and current graduate student award nominations to the Graduate School and Franklin College

Process paperwork for current graduate students: including a variety of letters and Graduate School forms for all PhD, Masters, and MAMS students

Responsible for submitting all the graduate student exam announcements to the Graduate School

Maintain records of all current graduate students from matriculation to graduation

Update graduate student databases – personal information, academic, awards, committee, exams, Graduate School forms filed, program, and alumni information

Create and provide reports for Graduate Committee from student records database

Update graduate student phone and office lists

Help schedule and process qualifying exams in August and January

Assist graduate coordinator with the writing of results letters and circulation of exams among student committees

Compile faculty evaluations of graduate students for database

Compile student evaluations of Mathematics graduate program

Evaluate graduate student records for academic reports and reviews

Assist with the writing and submission of all reports to the Graduate School including follow up reports from the Graduate School recruiting funds and scholarship recipients

Complete forms/surveys requests for statistical information about the graduate program

Assist Graduate Coordinator with all aspects of the graduate program, including advising prospective students about application processes and procedures

Maintain database mailing lists for recruitment mailings

Develop or assist in the development of program advertising, promotional flyers and posters

Contact point for prospective graduate students

Answer information requests and inquiries by emails, phone calls, and letters

Tour potential graduate student visitors around department, arrange meetings with faculty and graduate students, and arrange luncheons during individual visits

Plan and coordinate Mathematics Graduate Visitation Day: shop for food and supplies, block hotel rooms, assemble information packets, schedule and arrange the day’s events

Create and keep up to date the applicant database for the Graduate Committee

Accept/refuse each student’s application in the Graduate Admissions System

Write and send offer letters and correspondence to the students whom we are recruiting

Plan and coordinate Mathematics Graduate Orientation Week: assign offices, arrange for individual computers to be set up by department IT professionals, shop for food and supplies for orientation events

Update and maintain graduate student support spreadsheets

Collect and allocate reimbursement funds for Visitation Day guests including submitting Check Request forms

Create and maintain all Visitation Day travel expenses

Create and update student travel requests spreadsheet

Create, update, and maintain Departmental Graduate Website

Counsel and confer with students with registration, program procedures, policies, goals and objectives

Advise and assist students with Graduate School forms, deadlines and various questions

Administer student support to offer alternatives to problem situations for graduate students

Clear graduate students to register for classes in Athena and troubleshoot for registration flags

Assign Instructors in Banner for each upper level graduate research courses, provides back up support to scheduling coordinator

Assist with various departmental events (conferences, summer schools, receptions, teas)

Assist faculty with committee data for their UGA Elements report