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Collins Consulting, Inc. · 2 days ago

Contract/Invoice Coordinator II

North Chicago, IL

Full-time

Hybrid

Entry, Mid Level

$18/hr - $21/hr

1+ years exp

Collins Consulting, Inc. is seeking a Contract/Invoice Coordinator II to manage contract documents and ensure compliance with corporate policies. The role involves processing clinical contracts, coordinating payments, and resolving discrepancies while maintaining accurate records in the contract database.

ConsultingInformation TechnologyStaffing Agency

Responsibilities

Responsible for compliance with applicable Corporate & Divisional Policies & procedures. Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts

Responsible for the audit and financial reconciliation of clinical study trial vendor contracts utilizing various financial systems to summarize and consolidate payment history

Performs ongoing contract entry for all executed contracts

Primary interface with Clinical teams and other functional groups for payment-related activities. Assisting in the identification of payment discrepancies and propose resolutions and strategies to avoid them in the future

Coordinate payment timelines between Payment Specialists and other functional areas

Uses available databases and resources related to EDC database(s) in order to set-up payments in departmental database / system; May enter contract data into departmental database / system

Communicate status to management including proposing recommendations for issue resolution

Responsible for producing accurate and high-quality payments and reports in a timely manner

Investigate and resolve issues that arise independently or with minimal oversight

Coordinates clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases

Provides guidance/information & answers to technical & non-technical questions regarding contracting process

Requisition processing of vendor agreements and Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing

Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner)

Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials

Verification of patient activity performed for each agreement when processing invoices

Independently investigate and resolve clinical trial vendor or site payment disputes

Qualification

MS ExcelContracting knowledgeCritical thinkingClinical research experienceCommunication skills

Required

High School diploma or equivalent with minimum of 5 years relevant experience or an Associate's Degree with 2 years relevant experience or a Bachelor's Degree with a minimum of 1 year of relevant experience

Strong math, communication skills and experience with MS Excel and database entry necessary

Strong knowledge of standard business procedures including contracting, finance, and budgeting

Exercise appropriate judgment when prioritizing work tasks; Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and / or deadlines

Operates independently and with minimal oversight

Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices

Well-developed communication skills and effective interaction with professionals, external sites, and vendors

Preferred

Experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent

Strong understanding of the overall Global Clinical Study process

Demonstrates developing knowledge of a clinical study protocol and ability to translate it into contractual payment terms

Must be proficient in computer skills including Microsoft Office and have the ability to learn new software/technology quickly; knowledge of Client systems and procedures (i.e. SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS etc.), including a thorough understanding of the payments process and systems