Apply on Employer Site

Inside Higher Ed · 1 day ago

CBL Community Planning Grant - STEM Project Coordinator (Part-Time/Temporary)

Lowell, MA

Full-time, Part-time

Onsite

Entry, Mid Level

$30/hr - $35/hr

2+ years exp

UMass Lowell is leading a community planning project to strengthen the local STEM ecosystem for girls and women in Lowell. The Project Coordinator is responsible for day-to-day coordination of the planning grant, ensuring effective communication among partners, and supporting the development of a pilot framework and proposal for a larger community STEM grant.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Maintain the overall project plan and timeline for the grant planning period; track tasks, owners, and deadlines

Coordinate governance and accountability structures (meeting cadence, agendas, decision logs, roles/responsibilities)

Prepare and circulate agendas, pre-reads, and follow-ups; capture action items and ensure timely completion

Maintain organized shared drives/folders and version control for key documents, drafts, and data instruments

Plan and coordinate up to four convenings (workshops, focus groups, or mini-retreats) including scheduling, room setup, materials, and accessibility needs

Coordinate participant logistics across partners (20-25 participants per convening), including calendars, reminders, sign-in processes, and feedback collection

Support recruitment and coordination for listening sessions and focus groups with girls, families, educators, and youth staff (in collaboration with partners)

Support culturally responsive and multilingual engagement logistics (e.g., interpretation/translation coordination as available)

Coordinate with the data collection and analysis consultant/graduate research assistant to support survey and focus group implementation

Support partner data coordination and basic data governance workflows (e.g., secure storage, de-identification practices, disaggregated reporting needs)

Compile inputs and draft summaries to support two feedback sessions reviewing findings with partners

Assist in building a shared metrics framework (diagnostics, confidence measures, participation indicators) aligned to planning goals

Support development of a ready-to-launch pilot framework that aligns evidence-based student success practices with school and community contexts

Draft and/or coordinate inputs for proposal components (narrative sections, work plan, roles, improvement cycle, and reporting routines)

Coordinate partner review cycles and consolidate edits; maintain up-to-date working drafts and templates

Support preparation of presentation materials for internal and partner-facing reviews

Serve as a point of contact for scheduling and routine communications with partner representatives and internal stakeholders

Support procurement/ordering and tracking of approved supplies and materials within grant guidelines (in coordination with supervisor)

Maintain documentation for participation, convenings, and project outputs; support end-of-grant reporting preparation

Perform other related duties as assigned consistent with the scope of the planning grant

Qualification

Community engagementData collection logisticsProject managementCollaboration toolsWritten communicationVerbal communicationBilingual/multilingualSurvey toolsSTEM knowledge

Required

Bachelor's degree required; degree in education, public policy, social sciences, STEM, business, or related field preferred

2+ years of relevant experience coordinating projects or programs in higher education, K-12, youth development, community-based organizations, or a related setting

Experience working with cross-sector partners and coordinating meetings, events, and deliverables across multiple stakeholders

Experience supporting community-engaged work with attention to equity, culturally responsive practice, and accessibility

Strong project management skills: planning, prioritization, documentation, follow-through, and deadline management

Excellent written and verbal communication skills; ability to translate complex information into clear agendas, notes, and draft materials

Ability to manage sensitive information with discretion and maintain organized records and secure files

Comfort working with data collection logistics (e.g., surveys, focus group scheduling, basic data hygiene) and coordinating with evaluation staff/consultants

Proficiency with collaboration and productivity tools (e.g., Microsoft Teams/Outlook/Office; shared drives; spreadsheet and presentation software)