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OneDigital · 1 day ago

Manager, Payroll Consulting - Remote (California)

United States

Full-time

Remote

Entry, Mid Level

$75K/yr - $90K/yr

2+ years exp

OneDigital is on a mission to help people do their best work and live their best lives. The Payroll Manager will manage and administer HR, Payroll, and Benefits for multiple clients, ensuring compliance with policies and regulatory requirements while providing guidance to management and employees.

Human ResourcesInsuranceLife InsuranceSmall and Medium Businesses

Culture & Values

No H1B

Responsibilities

Serves as the primary resource for employees on and off site relating to HR, Payroll and Benefits for multiple clients to ensure compliance with policies and regulatory requirements

Keeps internal and external management advised of potential problem areas and recommends/implements solutions as appropriate

Effectively manages critical relationships with client representatives including employees, management and vendors to ensure client retention

Coordinates client meetings; prepares agenda, minutes and reports. Plays an ongoing role in regular client meetings

Interprets client contracts and management of billable work with responsibility to track and properly report time, identify supplemental services and opportunity for additional billable work

Responsible for timely and accurate entry and review of billable and non-billable work in accordance with client contracts

Monitors and manages multiple client email boxes and correspondence; responds to inquires timely, determining priorities and escalates sensitive matters when needed. Independently resolves issues involving appropriate parties and ensures proper organization and documentation of electronic communication

Performs other duties as assigned

Manages termination processes for multiple clients

Interfaces with outside company auditors as needed related to HR, Payroll and Benefits: provides ad-hoc reports, responds to procedural inquiries, performs careful analysis of information prior to providing to outside audit sources

Coordinates and manages SUI and SDI claims by responding to state agencies timely and interfacing with state representatives

Administers health and welfare plans as well as retirement plans including enrollments and terminations. Plays a key role in annual open enrollment process

Manages components of leaves of absences including but not limited to: adhering to client specific policies, tracking, coordination with payroll and insurance carriers, coordination of paid time off benefits and administration of appropriate documentation

Prepares annual 401(k) / 403(b) and FSA census for non-discrimination testing process timely in accordance with DOL and ERISA regulations when applicable

Completes timely 401(k) and 403(b) submissions in accordance with DOL and ERISA regulations

Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments

Audits and maintains timekeeping records for compliance with established standards and state regulations

Manual calculation of time and attendance records with an in depth understanding of state specific wage and hour rules and regulations

Trains employees on policies and procedures related to timekeeping entry and wage and hour compliance requirements

Balances and controls earnings and deduction totals, calculates and prepares general ledger entries as needed, evaluates automated system output such as registers and standard reports and resolves any discrepancies

Manages ad-hoc reporting and associated analysis and reconciliation of data

Determines and corrects out-of-balance conditions, gathers payroll data for inclusion in financial statements, researches and prepares special reports for management as needed

Manages payroll changes including benefit deductions and performs necessary audits to ensure accuracy

Serves as client representative with various state agencies including setting up of new states and local tax jurisdictions as needed

Prepares documentation for workers compensation audits and works directly with client outside auditor. Evaluates data, performs analysis and balances against system generated reports throughout the audit process

Manages complex garnishments by calculating and determining order of priority as well as goes through the appropriate employee notification process

Works on system conversions and implementations related to payroll and time and attendance

Prepares government reports related to EEO and AAP compliance while timely adhering to agency deadlines

Other projects as assigned

Local travel to client locations

Qualification

HRIS understandingADP experiencePayroll managementBenefits administrationAnalytical skillsMicrosoft OfficeCustomer serviceCommunication skillsOrganizational skillsConfidentiality

Required

Must be eligible to work in the United States without the need for work visa or residency sponsorship

Strong work and personal ethics which include professional conduct, lawful integrity, and moral character

Maintains a high degree of confidentiality with regard to client and ManagEase information

Effective written and verbal communication with ManagEase employees and clients

Analyzes assigned tasks, resources and workflow processes to prioritize projects and determine best way of meeting deadlines and requirements

Maintains continuous workflow to meet daily/weekly/monthly deadlines

Uses such office equipment as computer terminals, smart phones, copiers, scanners and FAX machines

Microsoft Office products, HRIS understanding, and Internet

Possesses a high degree of professionalism and excellent customer service skills

Timely and dependable attendance is required for optimal client service

Microsoft Word – word processing at minimum 35 words per minute

Excel – able to set up spreadsheets and develop formulas for data analysis

PowerPoint – able to create basic training curriculum

Outlook email and calendaring

Must have the ability to learn HRIS, Benefit and Payroll systems

Communicates effectively and sensitively in a diverse workforce population

Competent in presentation of policies and related material to a varying size/demographic audiences

Able to demonstrate strong critical thinking capability when interfacing with clients, vendors, and other employees

Effectively organizes and manages assignments in order to meet deadlines and goals

Ability to manage multiple e-mail boxes and effectively organize electronic communication

Able to compose, proof read, spellcheck and edit correspondence, reports and other original written outputs

Able to add, subtract, multiply and divide correctly, as well as calculate percentages, fractions, ratios and decimals in order to complete projections and financial summaries and other outputs

Able to understand and interpret benefit designs and plans as well as effectively translate this information to employees and management

Ability to perform employee training activities

Strong organizational skills needed to meet multiple deadlines and various client demands

Detail oriented and able to follow procedures

Bachelor's degree in business, human resources, or equivalent combination of education and experience

2-4 years or more of HR, Payroll and Benefits experience

Strong analytical and problem solving skills

Superior verbal/written skills and presentation skills

Good punctuation, spelling, grammar and attention to detail a must

Strong interpersonal skills essential

Course work/seminar attendance in HR, Payroll and Benefit compliance and strategies

Working knowledge of state and federal regulations i.e. COBRA, ERISA, FMLA, PDL, PFL, CFRA, ADA, ACA