Meade Engineering, Inc. ยท 16 hours ago
Administrative Assistant
Tempe,AZ,US
Full-time
Onsite
Mid Level
3+ years expMeade Engineering is a full-service design firm specializing in innovative engineering solutions. They are seeking a detail-oriented Administrative Assistant to support office administration and executive operations, ensuring a professional and welcoming environment for employees and clients.
Information Technology & Services
Responsibilities
Serve as the primary point of contact for the office, including greeting visitors and supporting day-to-day needs
Keep the office organized, stocked, and running smoothly
Manage office supplies, snacks, beverages and vendor relationships
Ensure conference rooms, kitchens, and common areas are clean, organized and meeting ready
Support meeting logistics, including room setup, catering and materials if needed
Coordinate with building management and vendor on maintenance and facility needs
Track office related expenses, invoices and receipts
Provide spillover administrative support to Executive Assistants and serve as backup support during absences
Support onboarding logistics for new hires in partnership with HR
Help track action items and support special projects as needed
Assist in the planning and coordination of internal events, office lunches and team gatherings
Qualification
Required
3+ years of experience in administrative support, office coordination, or similar roles
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills, with a professional and friendly demeanor
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (e.g., Zoom, Teams)
Ability to maintain confidentiality and handle sensitive information with discretion
Flexibility to support occasional after-hours tasks when required
Proactive and dependable, with a service-oriented mindset and keen attention to detail
Preferred
Experience supporting or working in a professional services environment (engineering, construction, consulting, etc.)
Knowledge of expense reporting and light budgeting
Interest in growing into an Executive Assistant or senior-level administrative role
Benefits
Medical, dental, and vision insurance with 100% of medical premiums covered by the employer
Short and long-term disability insurance
Life insurance
A 401(k)
Vacation time
Paid holidays off
Yearly performance-based bonus eligibility
Company
Meade Engineering, Inc.
As a leading engineering firm, we specialize in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase