The Middlesex Corporation · 2 months ago
Payroll Director
Littleton, CO
Full-time, Part-time
Onsite
Director/Executive
7+ years expThe Middlesex Corporation is a nationally recognized leader in the heavy civil construction industry, specializing in building and reconstructing infrastructure. The Payroll Director oversees payroll operations across multiple states, ensuring compliance and accuracy in payroll processing while collaborating with various teams to align payroll with organizational goals.
Real Estate
Responsibilities
Oversee and process weekly and biweekly multi-state payrolls, ensuring accuracy in wages, taxes, deductions, per diem, auto allowances, and direct deposits
Manage and file multi-state payroll tax returns, deposits, and reconciliations, ensuring compliance with all federal, state, and local regulations
Verify timekeeping data, wage computations, and payroll records; research and resolve discrepancies
Maintain accurate employee payroll data, including new hires, rate changes, and terminations
Oversee prevailing wage compliance management with the DOL and other related state agencies and reporting
Manage garnishments, employment verifications, and year-end processing (W-2s, 1099s)
Conduct Payroll GL reconciliations, ensuring proper journal entries and variance analysis in coordination with Finance
Prepare and distribute weekly, monthly, quarterly, and annual payroll and labor reports
Support Finance and Construction Operations with labor billing, equipment cost allocation, and expense reporting
Collaborate with HR and Finance on benefits deductions, financial reporting, and audit support
Lead Workers’ Compensation (WC) audits, providing accurate payroll data and supporting documentation
Manage 401(k) administration, including compliance, employee withholdings and deposits and reconciliations, and Form 5500 reporting
Oversee payroll system administration and ensure data integrity within ERP systems (preferably but not required with Vista by Viewpoint / Trimble Construction)
Lead system updates, enhancements, and process automation efforts
Leverage Power BI and Power Query tools for data analysis, reporting, and business intelligence
Support EDI file feeds and vendor payment processing related to insurance and benefits billing
Drive continuous improvement initiatives to streamline payroll and reporting processes
Serve as a key liaison between Payroll, HR, and Finance, ensuring transparency and data and goal alignment
Provide guidance and mentorship to payroll staff and ensure cross-training for redundancy and consistency
Act as a primary contact for payroll-related inquiries, ensuring prompt and professional resolution
Serve as backup and strategic partner to the Benefits Manager during reporting cycles and absences
Qualification
Required
Minimum 7–10 years of progressive payroll experience, including multi-state payroll management and team leadership
Strong working knowledge of federal, state, and local payroll regulations and compliance requirements
Proficiency in Microsoft Excel (pivot tables, queries, V-lookups) and Power BI / Power Query reporting tools or similar
Demonstrated finance background with expertise in payroll accounting and GL reconciliation
Strong analytical, problem-solving, and organizational skills with meticulous attention to detail
Proven ability to manage sensitive compensation data with discretion and confidentiality
This position is 100% on-site in the Littleton, MA office, Monday through Friday
Consistent remote or hybrid work is not available, but flexibility is provided
Preferred
Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
Experience with Vista by Viewpoint (Trimble Construction) or comparable ERP/payroll systems preferred
Conversational Spanish skills are a plus but not a requirement
Benefits
Medical, dental, and vision plans covering eligible team members and dependents
Employee assistance programs
Life insurance
Disability
Top-tier 401 (k) with matching
Tuition reimbursement
Industry-leading referral program
Generous paid time off
Company
The Middlesex Corporation
The Middlesex Corporation is a construction company specializing in construction and paving services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Pereira
President
Company data provided by crunchbase