Adams and Associates, Inc. ยท 1 day ago
Administrative Assistant (Programs) (60502)
Crystal Springs, MS
Full-time
Onsite
Mid Level
3+ years expAdams and Associates, Inc. is seeking an Administrative Assistant (Programs) to provide administrative and technical support to various departments. This role involves coordinating special projects, handling information requests, and maintaining documentation while ensuring compliance with integrity guidelines.
EducationEmploymentTraining
Responsibilities
Responsible to provide respective department with administrative and technical support
Assists and coordinates special projects and provides support to other departments as required
Follows all integrity guidelines and procedures and ensures no manipulation of student data
Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
May make travel arrangements as necessary
Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence
Drafts, writes and proofs correspondence
Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations
Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs
Ensures that area is organized, clean, safe and conducive to student/staff success
Prepares, coordinates and distributes Center's weekly newsletter
Works with Center staff to obtain newsletter articles and Center highlights
Prepares and distributes meeting minutes
Produces quality work/assignments in a thorough, timely and accurate manner
Maintains appropriate personal attendance, accountability and work productivity standards
Plans, prioritizes and organizes assignments to meet established goals and deadlines
Understands and applies job knowledge to effectively complete all required job responsibilities
Proactively maintains the skills required to perform job duties
Mentors, monitors and models the Career Success Standards as required by the PRH
Shows respect and courtesy to students and holds them accountable for their actions and behavior
Provides quality programs and services for students and ensures that quality is maintained and student needs are met
Pursues improvement and enhancement of programs and services
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge
Provides quality and timely information to DOL/Company when requested
Effectively articulates thoughts and ideas
Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions
Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions
Other duties as assigned
Qualification
Required
High School diploma or equivalent required
A minimum of three years secretarial or administrative support experience is required
Computer literacy and proficiency in Microsoft Office Suite of applications is required
Preferred
Degree or certification from an accredited or relevant certified training program or school preferred
Company
Adams and Associates, Inc.
Adams and Associates, Inc. provides academic and vocational training services to approximately 9,000 participants a year.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cheryl Dailey
Chief Financial Officer
Company data provided by crunchbase