California Department of Public Health ยท 1 week ago
Virtual Assistant
United States
Full-time
Remote
New Grad, Entry Level
$25/hr - $40/hrCalifornia Department of Public Health is seeking a Remote Virtual Assistant to support distributed teams and executives across the United States. This role focuses on high-quality administrative operations, client-facing coordination, and efficient back-office workflows delivered fully remote.
GovernmentHealth CareProfessional Services
Responsibilities
Manage executive inboxes and prioritize, draft, and respond to email on behalf of leaders while maintaining confidentiality
Own calendar management: schedule meetings, coordinate across US time zones, handle rescheduling and meeting logistics
Coordinate travel and accommodation bookings, prepare itineraries, and manage expense documentation
Prepare and edit documents, presentations, and reports; organize and maintain digital filing systems
Maintain and update CRM and internal task boards with accurate contact, meeting, and follow-up data
Support meeting preparation and follow-ups: take concise notes, track action items, and ensure timely completion
Qualification
Required
Proven virtual assistant or remote executive support experience in a professional setting
Strong command of Google Workspace and Microsoft Office for document and spreadsheet work
Expertise in calendar management and scheduling tools (Google Calendar, Calendly, etc.)
Experience with virtual meeting platforms (Zoom, Microsoft Teams) and remote collaboration tools (Slack)
Accurate data entry and CRM upkeep experience (contact management, notes, pipelines)
Excellent written English and professional email correspondence skills
Reliable high-speed internet, a distraction-free remote workspace, and ability to align with US time zones
Preferred
Familiarity with HubSpot or Salesforce CRM
Experience with project management tools (Trello, Asana, or Monday.com)
Basic bookkeeping or invoicing exposure (QuickBooks or similar)
Benefits
Fully remote role with flexible scheduling aligned to US business hours.
Autonomy to own processes and improve operational efficiency; supportive, outcome-focused culture.
Opportunities for professional growth and cross-functional exposure within a fast-paced remote team.
Company
California Department of Public Health
The California Department of Public Health (CDPH) is dedicated to optimizing the health and well-being of the people in California.
Founded in 2007
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dana Moore
Deputy Director, Chief Data Officer, State Registrar
Jason Angel
Committee Member, California Dialogue on Cancer (CDOC)
Recent News
2025-11-10
Mexico Business
2025-10-02
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