Permanent Placements LLC · 18 hours ago
IP Litigation Secretary (2-6 years)
San Diego, CA
Full-time
Hybrid
Entry, Mid Level
$67K/yr - $98K/yr
2+ years expPermanent Placements LLC is a global law firm renowned for its work with technology and life sciences companies. They are seeking a Litigation Secretary to provide specialized administrative and secretarial support to a team of litigation attorneys and paralegals, assisting with various litigation-related tasks and document management.
Staffing & Recruiting
Hiring Manager
Michael Knutson
Responsibilities
Complete document processing and correspondence assignments within required timeframes
Manage and maintain documents, pleadings, and case materials in iManage and shared drives
Maintain attorney and paralegal calendars, including scheduling meetings and inputting court‑related deadlines
Coordinate with the docketing department regarding litigation deadlines
Redline documents using Litera
Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service
Coordinate court filings and service of documents, including electronic filing per applicable rules
Coordinate with vendors for service of process and courtesy/chambers copies
Assist with attorney admissions to various courts
Coordinate court reporters and videographers for depositions and hearings
Assist with deposition exhibit preparation
Assist with drafting and serving subpoenas
Proofread documents for accuracy
Conduct basic legal research
Support DocuSign processing
Professionally handle incoming and outgoing calls
Maintain strong client service standards
Enter time daily using Intapp
Assist additional team members as needed
Prepare new business intake materials, conflict checks, engagement letters, and waiver letters
Process invoices, expenses, reimbursements, check requests, and related accounting items
Assist with reserving conference rooms for client meetings and depositions
Copy documents that cannot be sent to the copy center
Arrange travel consistent with firm policy
Review, distribute, and process prebills
Coordinate internal procedures and compile materials for audit letter responses
Perform other duties as assigned
Qualification
Required
Previous law firm experience required; Am Law 200, leading regional, or major boutique firm experience preferred
After onboarding, ability to demonstrate proficiency in iManage and other firm applications
Availability to work overtime as needed
Proficiency in Microsoft Office Suite
Knowledge of litigation terminology, procedures, and court rules
Previous litigation secretarial experience
Minimum 2 years of general/business litigation support experience
Preferred
IP litigation experience, ideally with USPTO knowledge
Bachelor's degree
Experience with iManage, MS Office, Litera, DocuSign, Intapp, Salesforce, LiquidFiles, and Egencia
Candidates with insurance defense experience may also be a good fit
Company
Permanent Placements LLC
Permanent Placements focuses on full time, direct hire positions across multiple industries and disciplines.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase