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Chelsea Search Group · 3 days ago

Legal Executive Assistant (Litigation)

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$100K/yr - $125K/yr

5+ years exp

Chelsea Search Group is seeking a Legal Executive Assistant (Litigation) to support a group of partners and Of Counsels within their Legal Administrative Services Department. The role involves providing executive support, managing complex administrative duties, and coordinating client onboarding and travel arrangements.

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Responsibilities

Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group

Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices

Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls

Managing client onboarding, billing, and relationship management activities

Organizing complex domestic/international travel arrangements, with detailed itineraries, both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc

Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently

Qualification

Civil litigation experienceMicrosoft Office SuiteCalifornia Rules of CourtE-filing proficiencyDiscovery managementResourcefulnessAttention to detailVerbal communicationWritten communicationCollaboration skillsCritical-thinking skillsSelf-starter

Required

Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision

Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients

Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other

Ability to work independently and with a team, and to delegate and manage resources effectively

Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment

High level of integrity and discretion in handling confidential information

Creative thinker who is resourceful and anticipatory of the needs of their assignments

Self-starter with demonstrated instances of taking initiative

Ability to work overtime as necessary

5 years relevant experience required, preferably in a law firm environment

3-5 years of hands-on civil litigation experience

Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications

Strong knowledge of California Rules of Court and civil procedure

Proficiency with e-filing in state and federal courts

Experience with docketing, calendaring, and law & motion practice

Solid background in discovery management and large-scale document productions