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Chickasaw Community Bank · 17 hours ago

Executive Assistant

Corporate Office - Oklahoma City, OK 73142

Full-time

Onsite

Mid Level

Chickasaw Community Bank is seeking an Executive Assistant to provide administrative support to the CEO and other high-level executives. The role involves managing schedules, coordinating communication, and executing projects while maintaining confidentiality and professionalism.

BankingFinanceFinancial Services

Responsibilities

Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements

Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups

Prepare correspondence, reports, presentations, and other documents as requested by executives

Maintain accurate records, files, and databases, both electronic and hard copy

Serve as the primary point of contact for internal and external stakeholders, including clients, investors, and regulatory agencies

Facilitate communication between executives and various departments within the organization, ensuring alignment on goals and objectives

Draft and distribute internal communications, memos, and announcements on behalf of executives

Assist in the planning, coordination, and execution of special projects, initiatives, and events as directed by executives

Conduct research, gather data, and compile reports to support decision-making processes

Monitor project timelines and milestones, providing regular updates to executives and stakeholders

Oversee the maintenance, repair, and upkeep of all bank facilities, including branches, offices, and ATM locations

Develop and manage preventative maintenance schedules to ensure that all equipment and systems (HVAC, plumbing, electrical) are functioning optimally

Coordinate emergency repairs

Handle sensitive information with the utmost confidentiality and discretion

Maintain a high level of professionalism and integrity in all interactions and communications

Adhere to company policies and procedures related to data security and privacy

Collaborate with other administrative staff members to ensure efficient office operations

Provide backup support to other executives' assistants as needed

Foster a positive and supportive work environment, contributing to a culture of teamwork and collaboration

Perform other tasks requested as they relate to the Bank and its functions

Qualification

Executive supportCalendar managementConfidentialityProject coordinationComputer proficiencyCommunication skillsProofreading skillsInterpersonal skillsTime managementAttention to detail

Required

High school diploma or equivalent required

Proven experience as executive secretary or similar administrative role

Good written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone

Effective interpersonal skills with the ability to work with individuals and groups at all organization levels; ability to work independently and as part of a team

Skill in establishing and maintaining effective working relationships with stakeholders, including staff, board members and community partners

Must possess tact and have the integrity to maintain highly confidential information at all times

Computer proficiency required including Excel and Outlook as well as the ability to learn and navigate computer systems and websites necessary to complete job description and other duties as assigned

Self-motivated with the ability to take initiative and prioritize tasks; good time management, planning, organizational, problem prevention and problem-solving skills

Ability to handle multiple tasks at the same time

Ability to work efficiently and maintain a professional, positive demeanor in high pressure situations and demonstrate a high level of flexibility in a rapidly changing environment

High level of accuracy and attention to detail

Ability to conduct research and prepare presentations or reports as assigned

Ability to study and apply new information

Able to deliver effective results, meet deadlines and targets

Proficient proofreading and editing skills