Baylor Scott & White Health ยท 9 hours ago
Executive Assistant to President - All Saints - Healthcare
Fort Worth, TX
Full-time
Onsite
Senior Level
5+ years expBaylor Scott & White Health is seeking an Executive Assistant & Associate Chief of Staff to provide high-impact strategic and operational support to the Regional Hospital President and Regional Chief Medical Officer. This role involves managing complex calendars, coordinating quality/safety dashboards, and ensuring effective communication across clinical and administrative teams.
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Responsibilities
Manage complex calendars, prioritize strategic meetings, and protect focus time for both executives
Triages requests, routes workflows, and ensures decision readiness with concise briefs, context, options, and risks
Handle sensitive information with strict confidentiality and sound judgment
Establish and run a disciplined regional cadence: leadership huddles, scorecard reviews, board/committee prep, medical staff meetings
Translate strategic priorities into execution plans with timelines, owners, metrics, and RACI clarity
Maintain an integrated executive view of initiatives and dependencies
Coordinate quality/safety dashboards and summaries (e.g., mortality, infections, readmissions, patient safety events)
Support accreditation readiness (Joint Commission/state), policy updates, corrective action plans, and survey logistics
Organize clinical governance (peer review, credentials/privileging, medical executive committee agendas, minutes, actions)
Draft urgent clinical advisories and standardized communications
Track access and throughput metrics (ED flow, LWBS, OR utilization, inpatient LOS) and summarize insights
Coordinate service line and network development meetings (physician groups, post-acute partners, payers)
Prepare exec-ready summaries for productivity, cost initiatives, payer mix, and growth KPIs
Own timelines, drafting, and quality control for board/committee agendas, decks, and packets
Coordinate medical staff, quality, finance, and ethics committees, record minutes and track action items to closure
Provide status updates and decision logs to both executives
Ensure unified, consistent messaging across administrative and clinical leadership
Serve as liaison to physicians, nursing leaders, service line leads, payers, and community partners
Craft change-management communications and town hall materials for operational or clinical updates
Run PMO-lite routines: project charters, timelines, risk/issue logs, stand-ups, and checkpoints
Align cross-functional teams (nursing, ancillary, IT, finance, facilities, physician groups) on deliverables
Identify bottlenecks, propose options, and schedule rapid-resolution huddles
Curate a unified executive scorecard (quality, safety, experience, access, growth, financials)
Synthesize trends, root causes, and actionable recommendations; define targets and leading indicators
Track benefits realization of initiatives and escalate risks early
Prepare agendas, pre-reads, decision memos; confirm objectives and expected outcomes
Maintain transparent action trackers with owners, deadlines, and dependencies
Issue meeting summaries within 24 hours, highlighting decisions, risks, and next steps
Manage complex travel and multi-site logistics; optimize costs and time
Process expenses timely and accurately; maintain budget awareness for executive offices
Ensure version control and secure storage of decks, policies, minutes, and sensitive files
Own shared calendars, Teams channels, dashboards, trackers, and templates
Standardize and automate repetitive workflows (intake forms, status reports, scorecards)
Maintain a living repository of decisions, SOPs, and governance artifacts
Qualification
Required
EDUCATION - Associate's or 2 years of work experience above the minimum qualification
EXPERIENCE - 5 Years of Experience
Preferred
Bachelor's degree preferred; Business, or related field preferred
5+ years in executive support, project/program management, or operations in healthcare; experience supporting clinical leaders strongly preferred
Familiarity with hospital operations, quality and safety programs, accreditation (e.g., Joint Commission), medical staff governance, and clinical workflows
Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Excel/SharePoint), dashboarding tools; basic data analysis and visualization proficiency
Exceptional written and verbal communication; executive-level presentation skills
Benefits
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Company
Baylor Scott & White Health
Baylor Scott & White Health is a non-profit health care system that research about the outpatient, and emergency treatment services.
10001+ employees
H1B Sponsorship
Baylor Scott & White Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (9)
2023 (6)
2022 (5)
2021 (4)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
J
Jennifer Mitzner
Executive Vice President & CFO
Recent News
2025-12-09
Company data provided by crunchbase