Apply on Employer Site

Mill Pond Realty & Vacation Rentals · 2 days ago

Executive Assistant

Saugatuck, MI

Full-time

Onsite

Entry Level

$20/hr - $26/hr

1+ years exp

Mill Pond Realty is a trusted name in West Michigan real estate, expanding into vacation rental management. They are seeking a detail-oriented Executive Assistant to support the President and Broker/Owner, ensuring smooth operations in real estate sales and vacation rental management.

Property ManagementReal EstateRental

Responsibilities

Manage daily priorities, to-do lists, follow-ups, and deadlines for the President

Serve as a trusted second set of eyes, ensuring tasks and processes are completed fully

Maintain confidentiality and handle sensitive information with discretion

Act as a liaison between the President and internal teams

Oversee step-by-step execution of real estate listings from start to finish

Coordinate pending transactions as a transaction coordinator

Assist with listing preparation, documentation, timelines, and after-closing checklists

Support showings, listing presentations, and sales processes as needed

Communicate professionally with buyers, sellers, property owners, guests, attorneys, and vendors

Prepare correspondence, reports, and internal documents

Maintain organized digital and physical filing systems

Assist Realtors and staff with administrative needs

Support company-wide initiatives across real estate and vacation rental management

Assist with meetings, events, and internal coordination

Help keep daily operations organized and moving forward efficiently

Qualification

Real estate experienceAdministrative support experienceMicrosoft OfficeCRM familiarityHospitality mindsetSocial media experienceCanva experienceCommunication skillsAttention to detail