JLL · 14 hours ago
Facilities Project Coordinator
Berkeley, MO
Full-time
Onsite
Entry Level
1+ years expJLL is a leading professional services firm that specializes in real estate and investment management. They are seeking a detail-oriented Project Coordinator to support relocation, facilities, and space management projects, focusing on project administration, logistics coordination, and stakeholder communication.
CommercialReal Estate
Responsibilities
Assist Project Managers with day-to-day project coordination and administrative tasks
Maintain project documentation, timelines, and tracking systems
Prepare project status reports, meeting minutes, and communication materials
Coordinate project schedules and maintain master project calendars
Track project milestones, deliverables, and budget expenditures
Support budget tracking and invoice processing for assigned projects
Organize and maintain project files, contracts, and vendor documentation
Creation of child work orders
Coordinate logistics for office moves, including scheduling, equipment, and resource allocation
Manage furniture delivery schedules and coordinate with receiving personnel
Schedule and coordinate move activities with building management and security
Prepare move day logistics plans, checklists, and communication materials
Coordinate elevator reservations, parking arrangements, and building access
Track and report on move progress and completion status
Support space planning activities and furniture specification processes
Provide escort services as required
Serve as primary point of contact for day-to-day project communications
Coordinate meetings, site visits, and project reviews with client stakeholders
Communicate project updates, schedule changes, and important information to affected employees
Assist with employee communications regarding relocations and space changes
Support change management activities and employee transition planning
Maintain stakeholder contact lists and communication databases
Coordinate with approved vendors for furniture delivery, installation, and services
Track vendor performance and ensure service level agreement compliance
Process vendor invoices and maintain vendor contact information
Schedule vendor site visits and coordinate building access
Support vendor onboarding processes and documentation requirements
Monitor vendor insurance certificates and compliance documentation
Maintain accurate project databases and tracking systems
Generate standard reports on project status, budgets, and timelines
Update space inventory and occupancy databases
Track furniture assets and maintain inventory records
Prepare presentations and visual materials for project meetings
Support data analysis for space utilization and project performance
Conduct pre-move and post-move inspections to ensure quality standards
Verify compliance with building codes, safety requirements, and corporate standards
Document project issues and coordinate resolution activities
Support quality control processes and documentation requirements
Ensure proper project closeout procedures and documentation
Support project management team with project coordination and communication
Assist with resource planning and technician scheduling
Coordinate with facilities management team on integrated services
Support training activities and process improvement initiatives
Provide backup support for other project coordinators as needed
Qualification
Required
Experience: 1-3 years in project coordination, facilities management, administrative support, or related field
Education: Preferred Associate Degree or High School diploma
Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously
Communication: Excellent verbal and written communication skills with professional presentation abilities
Technology: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), project management software, and database management
Customer Service: Strong interpersonal skills and client service orientation
Problem-Solving: Ability to identify issues and coordinate resolution with appropriate stakeholders
Independence: Ability to work independently with guidance and direction from senior staff
Preferred
Experience in corporate office environments or commercial real estate
Knowledge of office furniture systems and space planning concepts
Experience with Work Order systems
Experience with vendor management and procurement processes
Knowledge of building operations and facilities management
Experience with change management and employee communications
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
H1B Sponsorship
JLL has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (70)
2024 (47)
2023 (60)
2022 (68)
2021 (39)
2020 (43)
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
2026-01-07
Morningstar.com
2025-12-29
Company data provided by crunchbase