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Northrop Grumman · 10 hours ago

Administrative Assistant 3 - R10218400

Warner Robins, GA

Full-time

Onsite

Entry, Mid Level

$48K/yr - $81K/yr

2+ years exp

Northrop Grumman is a leader in technological advancements and is seeking an experienced Administrative Assistant to support the Radar Systems Business Area. The role involves managing office operations, coordinating meetings, and providing administrative support to the leadership team.

AerospaceData IntegrationManufacturingRemote SensingSecurity

Growth Opportunities

Responsibilities

This team member will be expected to multi-task in a fast-paced environment, using judgment and discretion

Diplomatically interface with all levels of management, employees, internal and external customers and vendors

This position will be responsible for the production and distribution of top quality memoranda, reports, presentations, organization lists and charts (distribution lists, organization charts)

Coordinating and maintaining the Operating Unit Team’s calendar (meetings, schedule, deliverables) proactively through independent initiative

Manage multiple conference room calendars, including scheduling and maintenance of equipment

Coordinating meetings (scheduling, set up using Microsoft Outlook, taking and documentation of minutes, tracking, coordinating meal ordering)

Support travel requests, expense reports and tracking required documentation (per diem rates, Visitor Authorization Requests (VAR), spreadsheets)

Coordinate and provide backup to other Administrative Assistants in the Operating Unit

Provide file maintenance; maintain required records in accordance with directives

Employee in- and out-processing and office moves

Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas)

Preparing and releasing a variety of complex communications and documents that affect the program area; designing and maintaining procedures; appropriately handling confidential information is critical

Maintaining a record of all program staff training

The candidate will be reliable, resourceful, work accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities. There will be an occasional need to work extended hours

Qualification

Microsoft OfficeCalendar CoordinationReport GenerationProofreadingConcur ProficiencyOrganizational SkillsSharePoint ExperienceOral CommunicationWritten Communication

Required

High school diploma and a minimum of 4 years additional education and/or experience in the administrative professional field or an Associates Degree in business administration or related field AND 2 years related experience, OR Bachelor's degree in the administrative professional field

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio, and Excel) and intranet/internet proficiency

Must have the ability to compile and generate reports and presentations

Individual must be able to complete a wide variety of tasks with minimal supervision

Ability to efficiently coordinate Outlook calendar and high tempo schedules

Prior experience coordinating both on and off site meetings and/or events

Experience proofreading and correcting documents for grammatical errors and formatting

Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Expert level proficiency with oral and written communication skills

Must have experience in supporting a variety of management levels and administrative support within an organization and be able to collaborate with all organizational levels