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New Castle County (DE) Government · 11 hours ago

PROCUREMENT AGENT (Pay Grade 25) AFSCME Local 1607

New Castle, DE

Full-time

Onsite

Entry, Mid Level

$52K/yr - $80K/yr

2+ years exp

New Castle County Government is seeking a Procurement Agent to perform professional tasks in purchasing a wide range of commodities. The role involves managing purchasing activities, negotiating contracts, and ensuring compliance with established policies and procedures.

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Responsibilities

Reviews requisitions and other requests for purchases to determine the appropriate purchasing method

Solicits necessary price and related information and concludes purchasing of supplies and materials

Monitors spending by commodity in compliance with the New Castle County Code

Makes certain that bids are prepared for all commodities which exceed the legal dollar limit as outlined in the New Castle County Code

Works closely with departments to obtain information to write necessary bids and advises them on legal procedures to be followed

Conducts bid openings, evaluates bids, and recommends acceptance or rejection

Writes and administers legally binding contracts/bids for single and multi-departments, ensuring that the scope of the contract and pricing is followed

Analyzes bids and tabulates scores so that the bid may be awarded to the most responsive and responsible bidder

Supervises various staff in their daily duties

Defends all challenges to awards

Resolves disputes and challenges between agencies and vendors

May cancel vendor contracts for non-compliance and determine penalties

Resolves billing problems for Accounts Payable

Encourages minority and small business participation by attending minority trade fairs and related small business development programs

Receives incoming goods and supplies and sees that they are stored or distributed to proper departments

Interviews vendors, sales personnel, and general managers/representatives concerning the purchasing of supplies and equipment

Meets with new vendors to discuss new products and services

Assists in determining the purchase price of land to be acquired by the County

Negotiates contracts for goods, services, and professional services

Promotes an ongoing attitude of dedication to excellent public service and ensures that external and internal customers are provided with the highest quality of service

Operates a personal computer and other related equipment in the course of the work

Qualification

Purchasing methodsNegotiating contractsPublic purchasing lawsBusiness administrationSupervisory skillsAnalytical skillsCommunication skillsIntegrity

Required

At least two (2) years purchasing experience with possession of a Bachelor's Degree with major course work in business or public administration; or an equivalent combination of experience, education, or training directly related to the required knowledge, skills, and abilities

Thorough knowledge of business methods, markets, and purchasing practices

Thorough knowledge of the laws relating to public purchasing

Ability to write clear and concise specifications

Ability to communicate courteously and effectively, both verbally and in writing

Ability to supervise others

Tact and diplomacy in dealing with vendors and departmental representatives

Initiative and resourcefulness

Ability to draw valid conclusions

Integrity

Ability to pass a Class III County physical examination and background check