General Dynamics Information Technology · 3 weeks ago
Administrative Assistant - Supervisor
Washington, DC
Full-time
Onsite
Mid, Senior Level
$81K/yr - $104K/yr
5+ years expGeneral Dynamics Information Technology is a global technology and professional services company that delivers consulting, technology, and mission services. The Administrative Assistant - Supervisor position involves supervising a team of administrative assistants while performing various general administrative tasks to support federal staff operations.
Artificial Intelligence (AI)Cloud ComputingConsultingCyber SecurityInformation Technology
No H1B
U.S. Citizen Only
Responsibilities
Prepares reports, correspondence, and financial documentation; manage scheduling, travel, and records
Serves as point of contact for internal and external stakeholders and assist with special projects
Processes invoices and purchase requisitions; compile data for program and financial reports
Drafts, edits, and distributes internal and external communications
Other duties as assigned
Act as mentor and provide training and technical assistance to Administrative Assistants as needed
Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meeting all expectations and timelines
Provides updates and new guidance to the team as needed per division requirements
Provides technical assistance to team members as needed
Provides training for new staff on all elements of the division’s programming and GDIT processes
Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable
Provides oversight of the quality of work and deliverables to the customer
Monitors staff performance, providing additional training and feedback as needed
Completes Performance Improvement Plans (PIPs) as necessary
Completes annual performance evaluations and monitors staff’s progress towards annual goals
Reviews monthly reports; approves and submits consolidated reports as needed
Reviews and approve timecards, leave requests, and expense reports as applicable
Supports PMO with recruitment efforts including conducting interviews
Develops and maintains training materials, job aids, and SOPs to support the team’s performance
Serves as primary point of contact for stakeholder questions, requests, and concerns related to administrative assistant team
Qualification
Required
BA/BS in a related discipline
At least 5 years of related experience
At least 1 year of demonstrated leadership/supervisory experience
Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs)
Demonstrated experience preparing reports, correspondence, and financial documentation
Experience managing scheduling, travel, and records
Strong organization skills and attention to detail
Excellent verbal and written communication skills
Experience coordinating with various internal and external stakeholders
Experience with or ability to process invoices and purchase requisitions
Ability to obtain a Public Trust
Preferred
Experience working with immigrants, refugees, and/or underserved populations
Bilingual (Spanish/English) language skills
Benefits
Comprehensive benefits and wellness packages
401K with company match
Paid time off
Variety of medical plan options
Some with Health Savings Accounts
Dental plan options
Vision plan
Short and long-term disability benefits
Life insurance
Accidental death and dismemberment insurance
Personal accident insurance
Critical illness insurance
Business travel and accident insurance
Paid parental leave
Military leave
Bereavement leave
Jury duty leave
Company
General Dynamics Information Technology
General Dynamics Information Technology is an IT consulting company that specializes in cyber security, AI, and quantum computing. It is a sub-organization of General Dynamics.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Paul Nedzbala
Senior Vice President
Ben Buckley
Vice President and General Manager
Recent News
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