Diocese of Palm Beach · 2 months ago
Full Time Bookkeeper - Holy Cross Catholic Preschool & Center
West Palm Beach, FL
Full-time
Onsite
Mid Level
3+ years expThe Diocese of Palm Beach is dedicated to providing excellent working conditions and competitive compensation. They are seeking a Full Time Bookkeeper to manage bookkeeping, payroll, and financial reporting for the school, ensuring compliance with relevant policies and maintaining accurate financial records.
Religious Institutions
Responsibilities
Provide accurate and timely bookkeeping, payroll and financial reporting for the school utilizing the uniform chart of accounts and standardized reporting formats
Prepare journal entries and maintain general ledger accounts on an accrual basis and in compliance with Diocese of Palm Beach policies
Prepare bank deposits and reconciliations
Maintain accounts receivable and monthly reconciliation of AR Aging with GL account balance
Maintain accounts payable and monthly reconciliation of AP Aging with GL account balance
Process credit card payments for tuition, fees, donations, and other appropriate receipts
Keep all student receivable balances up to date using various methods (statements, letters, phone, email, etc.) and keep Executive Director informed of status
Work with Executive Director regarding student families in need of financial assistance
Must be knowledgeable regarding the VPK and School Readiness programs and manage all financial accounts accordingly
Assist Executive Director in preparation of annual operating budget and maintain budget in Sage 50 to produce actual vs. budget reports. Explain significant variances as necessary
Coordinate all payroll preparation and maintenance with Diocese Payroll and HR/Benefits
Ensure compliance with all State and government filings, to include complete and accurate W-9/1099, W-2, I-9 and unclaimed property filings while maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff
Creates and maintains employee personnel files in compliance with Diocese of Palm Beach policies and procedures
Prepare and submit timely financial statements for Executive Director, Advisory Board and Diocese as required along with other supporting reports and schedules as needed
Assist the Executive Director on a regular basis regarding business decisions and keeping her updated on all accounts and areas of interest and/or concern
Attend Advisory Board and other committee meetings appropriate to the position
Coordinate all employee benefits tasks with the Diocese of Palm Beach Benefits Office
Communicate with the Diocese Finance Office regarding all school finance and bookkeeping concerns and actively participate in all diocesan professional training as appropriate
Serve as the primary contact for school vendors providing assistance and guidance as necessary
Handle sensitive material and serve as a liaison to other staff members
Supervise Front Desk Assistants and oversee inventory and ordering of school supplies
Maintain absolute confidentiality about school families, staff and others associated with the operation of the school and communicate with parents and staff in a professional and courteous manner
Qualification
Required
Minimum of a Bachelor's Degree in Accounting preferred. However, some college or post high school vocational tech school credits in accounting with equivalent business experience acceptable
3 + years of financial leadership in accounting including accounts receivable, accounts payable, payroll, general journal entries, general ledger analysis, and financial statement comparative reporting and budgeting
Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet
SAGE 50 experience a plus
Must be reliable and have the ability to work effectively with diocesan employees, department heads, representatives of other agencies and the general public
Ability to work independently, make responsible judgment calls and multi-task with emphasis on meeting tight deadlines
Attention to detail and able to work in a fast-paced environment
Excellent and professional telephone manner and interpersonal skills
Loyal, flexible, and honest
Experience in working with varied personalities
Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality
Excellent written, verbal and public speaking skills
Excellent analytical skills and problem-solving capacity
Ability to stay focused and organized
Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach
Benefits
Comprehensive medical
Vision
Dental
LTD
Group life insurance
Optional life insurance
403(b)-retirement plan
Company
Diocese of Palm Beach
The Mission of the Roman Catholic Church of Palm Beach, which comprises the people of God in the counties of Palm Beach, Indian River, Martin, Okeechobee and St.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase