Experienced Administrative Assistant jobs in United States
cer-icon
Apply on Employer Site
company-logo

Stevens Pass Mountain Resort · 16 hours ago

Experienced Administrative Assistant

positionLeavenworth, WA
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
money$22.32/hr - $30.57/hr
date1+ years exp

Stevens Pass Mountain Resort is a company that offers a unique experience in the mountains, providing a blend of work and outdoor adventure. They are seeking a Senior Administrative Assistant for Food & Beverage to provide high-level administrative and operational support to the department’s leadership team, ensuring smooth operations through effective communication and documentation management.

HospitalityLeisureSports

Responsibilities

Handle phone calls, emails, guest inquiries, and vendor communication on behalf of F&B leadership
Manage executive calendars, schedule meetings, and coordinate departmental communications
Prepare and distribute departmental reports, presentations, meeting materials, and internal communications
Maintain organized workflows, records, files, and meeting minutes
Process invoices, payment requests, purchase orders, and other financial documents using Coupa and OnBase
Assist with payroll tasks including attendance tracking, leave applications, and corrections
Assist with processing, purchasing and invoicing of capital projects
Support event and banquet operations by managing Banquet Event Orders (BEOs) and logistics coordination
Assist with onboarding processes and maintain training and compliance tracking records
Provide occasional frontline support to F&B teams during high-volume periods
Participate as a key member of the Stevens Pass Administrative Team, supporting resort-wide operations as needed
Update, design, and print menus, wine lists, promotional flyers, and event signage
Monitor and maintain office and departmental supplies through timely ordering
Coordinate vendor arrangements including floral orders, uniforms, and specialized supplies

Qualification

Microsoft Office SuiteCoupaOnBaseEvent planningPOS systemsMultitasking skillsOrganizational skillsTime-management skillsWritten communicationVerbal communicationInterpersonal skillsAdaptabilityAttention to detail

Required

1–3 years of experience in administrative or hospitality-related roles
Proven organizational, time-management, and multitasking skills
Excellent written and verbal communication abilities
High School Diploma or GED required; degree in Hospitality Management or Business preferred
Proficiency with Microsoft Office Suite and Microsoft Teams
Experience with Coupa (purchasing/receiving) and OnBase (invoice processing)
Familiarity with POS systems or restaurant management software
Exceptional attention to detail and accuracy in managing financial and scheduling tasks
Ability to work under pressure in fast-paced environments
Strong interpersonal skills and adaptability across diverse operational needs

Preferred

Event planning experience
Group speaking and presentation skills
Ability to design flyers and promotional materials

Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
MORE employee discounts on lodging, food, gear, and mountain shuttles
401(k) Retirement Plan
Employee Assistance Program
Excellent training and professional development
Referral Program
Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Free ski passes for dependents
Critical Illness and Accident plans

Company

Stevens Pass Mountain Resort

twittertwittertwitter
company-logo
Stevens Pass Mountain Resort is an entertainment company providing recreation facilities and adventure sports activities.
dateFounded in 1937
location
Edmonds, Washington, USA
people-size501-1,000 employees
web-link
http://stevenspass.com

Funding

Current Stage
Late Stage
Total Funding
unknown
2018-06-05Acquired
Company data provided by crunchbase