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State of Utah · 6 days ago

Executive Secretary, USDB

Weber County, UT

Full-time

Onsite

Mid Level

The State of Utah is seeking an Executive Secretary for the Utah Schools for the Deaf and the Blind (USDB). The role involves providing secretarial and administrative support, maintaining schedules, and managing correspondence to facilitate the work of the director and the agency.

GovernmentInformation TechnologyLaw Enforcement

Responsibilities

Provide secretarial and administrative support and assistance

Maintain calendars; schedule and coordinate appointments, meetings, travel, etc

Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English

Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research

Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follows up to ensure actions are completed

Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writer of problems needing attention

Maintain and/or create files or record keeping systems and monitor staff files

Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties

Place orders for supplies

Qualification

Secretarial skillsComputer skillsData analysisInformation organizationUtah state knowledgeAmerican Sign LanguageSensitivityTactCommunication skillsConfidentiality

Required

Provide secretarial and administrative support and assistance

Maintain calendars; schedule and coordinate appointments, meetings, travel, etc

Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research

Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follows up to ensure actions are completed

Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writer of problems needing attention

Maintain and/or create files or record keeping systems and monitor staff files

Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties

Place orders for supplies

Broad practical skills in providing secretarial and administrative services

Strong computer skills in a variety of computer programs and software, such as Word, Excel, and Google applications, etc., with the ability to successfully implement information from each

Practical skill in gathering, organizing, and communicating information of importance to director's work assignments

Ability to communicate clearly and effectively; deal with people in a manner which shows sensitivity, tact, and professionalism; maintain strict confidentiality