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Condominium Associates · 15 hours ago

Transition Coordinator

St. Petersburg, FL

Full-time

Onsite

New Grad, Entry Level

$22/hr - $25/hr

Esplanade Equity is a dynamic and growing organization seeking a Transition Coordinator to support their new client accounts. The role involves leading property launches, developing business initiatives, and implementing management strategies that align with the company's goals and values.

Real Estate

Hiring Manager

Jessica Ruiz

Responsibilities

Maintain inventory of business cards, name badges, and portfolios for managers, and inform the relevant personnel when an association should be billed

Order vendor holiday baskets and mail holiday cards for various vendors and clients

Track marketing items inventory, including property signage

Enter owner names, phone numbers, and email addresses into Cinc Accounting for new accounts

Create directories in Cinc WebAxis for homeowners and tenants

Set up document folders in Cinc WebAxis and upload governing documents, information sheets, association photos, tax returns, financial statements, contracts, and all other pertinent records onto SharePoint and Cinc WebAxis for new accounts

Add board members and committees into Cinc WebAxis for new accounts

Craft a new account welcome broadcast message on Cinc WebAxis

Update current insurance declaration pages and policies in Cinc WebAxis, Homewise, and SharePoint

Upload governing documents, FAQ sheets, insurance, and other documents into Homewise

Post FAQs to SharePoint and Homewise

Upload associations' W9 forms into SharePoint and Homewise

Notify banks of mailing address changes for new accounts and update mailing addresses for recurring vendors, including utilities

Coordinate the transfer of archived boxes for new accounts to storage

Participate in launch meetings and attend CAI functions, coordinating as necessary

Generate content and materials as needed

Qualification

Microsoft OfficeExcel proficiencyLCAM licenseCritical thinkingSelf-managementMultitaskingWritten communicationVerbal communicationTime managementProblem solving

Required

Excellent written and verbal communication skills

Ability to write professional internal and external emails

Strong multitasking and time management skills, with the ability to prioritize tasks efficiently and accurately

Problem recognition and solving abilities

Strong initiative and self-management skills

Critical thinking and the ability to make independent decisions based on sound judgment

Proficient in Microsoft Office applications, with a focus on Excel skills, including utilizing formulas across multiple worksheets and creating visual graphs to display data effectively

Excellent computer and grammar skills are essential (proficiency in Word, Excel, PowerPoint, and social media platforms)

Ability to sit or stand for extended periods while performing office tasks

Ability to lift and carry up to 25 pounds for tasks such as transporting materials or setting up for events

Capability to perform repetitive tasks, including typing and using office equipment