University of Rhode Island · 1 day ago
Executive Assistant I (College of Education)
Kingston, RI
Full-time
Onsite
Mid, Senior Level
$59K/yr - $65K/yr
3+ years expThe University of Rhode Island is the state’s flagship public research university, enrolling approximately 17,000 students. The Executive Assistant I will provide critical administrative support to the Dean, handling complex administrative duties and coordinating special events.
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Responsibilities
Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college
Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets
Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours
Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean
Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President’s or Dean’s time, allowing him/her to focus on broader and more critical issues
Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed
Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help
Perform other duties as required
Qualification
Required
High school diploma or GED
Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment
Excellent time management and organizational skills in a multiple priority environment
Proficiency with word processing, spreadsheet, database and scheduling software
Strong interpersonal and verbal communication skills
Proficiency in written communication skills
Supervisory experience
Ability to maintain confidentiality
Ability to work with diverse groups/populations
Preferred
Associate's degree
Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment
Proficiency with Stenography
Experience at the University of Rhode Island
Company
University of Rhode Island
University of Rhode Island is a research and graduate institution offering graduate and undergraduate programs.
5001-10000 employees
H1B Sponsorship
University of Rhode Island has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (33)
2024 (34)
2023 (23)
2022 (26)
2021 (24)
2020 (26)
Funding
Current Stage
Late StageTotal Funding
$71.07MKey Investors
The Champlin FoundationNational Science FoundationRI Life Science Hub
2025-12-02Grant· $0.5M
2025-07-08Grant· $7M
2024-08-08Grant· $0.03M
Leadership Team
David M. Dooley
President
Recent News
Providence Business News
2025-12-11
2025-12-10
2025-12-06
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