Thrive · 1 day ago
Office Coordinator
Louisville, KY
Full-time
Onsite
Mid, Senior Level
5+ years expWARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. They are seeking an Office Coordinator to create a welcoming first impression while managing day-to-day office operations and supporting employee engagement initiatives.
Cloud ComputingCyber SecurityInformation TechnologyOutsourcing
Responsibilities
Serve as the first point of contact by answering phones, greeting visitors, and managing front office access
Maintain a professional, organized reception and common areas
Manage daily office readiness, including opening/closing procedures, mail, deliveries, and shared spaces
Order and manage office, printer, cleaning, and snack supplies; monitor inventory and restock as needed
Maintain and manage the company intranet, including employee access, content updates, document publishing, and link accuracy
Coordinate with content owners to ensure timely, accurate internal communications
Post announcements and updates and assist with basic visuals, templates, and formatting
Troubleshoot basic intranet access and navigation issues
Create and distribute the company quarterly newsletter
Provide general administrative support, data entry, and document preparation aligned with brand standards
Support meetings and events, including scheduling, catering, setup, and logistics
Assist with employee engagement and culture-building initiatives
Coordinate travel arrangements as requested and support general office needs
Qualification
Required
5+ years of experience in an office environment (front desk, administrative, or coordinator role)
Strong customer service mindset with excellent interpersonal and communication skills
Proven ability to build positive working relationships
Proficiency in Microsoft Office and general comfort with technology
Ability to manage multiple priorities while maintaining a professional presence
Experience coordinating meetings, catering, office events, and basic purchasing
Comfortable learning new platforms and digital tools
Collaborative, adaptable, and flexible approach to work
Ability to pivot joyfully and embrace change
Benefits
Paid vacation, PTO, and holidays
Health, dental, vision, life, and disability insurance
Christmas bonus
Opportunity for profit sharing
401(k) with company match
Company
Thrive
Thrive Networks is an outsourced IT provider with an outstanding record of success we have achieved for clients.
1001-5000 employees
H1B Sponsorship
Thrive has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$17.17M2025-01-14Private Equity
2023-09-19Seed· $0.56M
2016-12-07Acquired
Leadership Team
Bill McLaughlin
Chief Executive Officer & Board Member
Kevin Kivlochan
CEO European Operations
Recent News
2025-12-30
2025-12-18
2025-12-17
Company data provided by crunchbase