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Kuehne+Nagel · 4 days ago

Local Facility Management Coordinator

Bensenville, IL

Full-time

Onsite

Entry Level

$22/hr - $28/hr

1+ years exp

Kuehne+Nagel is a global leader in logistics, and they are seeking a Local Facility Management Coordinator to support their facilities team at the Bensenville site. The role involves managing office operations, coordinating schedules, and ensuring a functional work environment while serving as the first point of contact for visitors and employees.

Responsibilities

Process and track payables and purchase orders in alignment with company policies, transferring e-bills, reviewing outstanding payables, and tracking disputes

Liaise with vendors and finance teams to ensure timely payments and accurate documentation

Maintain records of office expenditure

Main liaison for facility management service suppliers (e.g. JLL)

Manage inventory and ordering of office supplies and consumables

Coordinate equipment maintenance and service schedules for office machinery and facility systems

Ensure workspaces are functional, clean, and well-stocked

Maintain office floor plans and provide upon request

Order office supplies as needed and maintain supply closet well stocked and organized

Implement new suppliers and oversee account for national conference call vendor(s)

Oversee and track utility costs

Directly or in alignment with Station Managers, monitor office security systems (CCTV) and access controls, first point of contact for alarm company, maintain records of service

Main contact for Security Service Providers

Align with Station Manager or directly coordinate office functions - visitor planning, meeting room scheduling and set-up

Support investigations and report any security incidents to Director of Security

May be required to complete monthly reporting of utilities and usage data

Participate or coordinate emergency preparedness and safety training sessions, such as evacuation or emergency drills, when requested

May be required to maintain update emergency response plans

Assist in planning and executing office and facility-related projects (e.g., renovations, relocations, upgrades)

Track facility-related project timelines and deliverables

Organize office lunches, employee/team-building activities, and wellness events

Provide initial support and guidance to employees in need

Support human resources-related responsibilities, including onboarding logistics, policy communication, and direct employee inquiries to HR

Qualification

Office administrationMicrosoft OfficeProject coordinationTime managementMulti-tasking skillsCommunication skillsTeam collaboration

Required

1+ years of office administration or workplace experience coordination preferred

Time management and accountability/ownership skills to meet project deadlines

Proficient with Microsoft Office including Excel

Collaborative team environment - Excellent organization, communication, and multi-tasking skills

Preferred

Bachelor's degree, a plus

Benefits

Health and welfare benefits

401k retirement savings plan

Tuition reimbursement

Incentive compensation for eligible roles

Company

Kuehne+Nagel

Glassdoor3.7

With more than 82,000 employees at almost 1,300 sites in close to 100 countries, the Kuehne+Nagel Group is one of the world's leading logistics providers.

Founded in 1890

Schindellegi, Schwyz, CH

10001+ employees

http://www.kuehne-nagel.com

H1B Sponsorship

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2020 (6)