Vanderbilt University Medical Center · 17 hours ago
Administrative Officer - Section Administration and Research (Hybrid Remote)
Nashville Metro
Full-time
Hybrid
Mid Level
3+ years expVanderbilt University Medical Center is located in Nashville, Tennessee, and is dedicated to changing the world through teaching, discovery, and patient care. The Administrative Officer will assist the department CBO by coordinating fiscal and human resource activities, supporting research operations, and ensuring compliance with institutional policies to maintain operational efficiency.
Cosmetic SurgeryEducationHealth CareMedicalUniversities
Responsibilities
Serve as a member of the departmental administrative team
Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator
Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds
Provide sound personnel and payroll administration
Ensure internal salary equity within the department
Maintain confidential personnel records for professional and non-professional staff
Make staffing recommendations, interview and screen applicants for hiring
Train in departmental systems and procedures
Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary
Analyze and develop the annual departmental budget
Recommend distribution and allocation of general department resources
Review grant preparation for compliance with restrictions
Authorizes, approves and signs purchase and equipment requisitions, travel and entertainment expenses, etc
Monitor collections and expenditures against budgets and grants, analyzes requisition for conformance to budget and compliance with specific requirements and restrictions
Manage and coordinate administrative and support functions within the department
Develop and interpret policies and procedures for clerical staff
Assure that all policies are in conformance with University guidelines
Prepare reports for management review
Qualification
Required
Bachelor's Degree (or equivalent experience)
3 years of relevant experience
Proficiency in Microsoft Office
Preferred
Experience in research is a plus
Experience with WorkDay is a plus
Company
Vanderbilt University Medical Center
Vanderbilt University Medical Center is a nonprofit institution specializing in patient care, research, and nobility in medical education.
10001+ employees
H1B Sponsorship
Vanderbilt University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (74)
2023 (73)
2022 (113)
2021 (96)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$35.3MKey Investors
National Institute on AgingAdvanced Research Projects Agency for HealthGordon and Betty Moore Foundation
2025-07-02Grant· $25M
2024-11-15Grant· $3.3M
2024-09-13Grant
Leadership Team
Wright Pinson
Deputy CEO and Chief Health System Officer
Cecelia Moore
Chief Financial Officer & Treasurer
Recent News
2025-12-12
2025-12-12
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