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City of Las Cruces · 3 months ago

Grant Development & Compliance Specialist

Las Cruces, NM

Contract

Onsite

Entry, Mid Level

2+ years exp

City of Las Cruces is seeking a Grant Development & Compliance Specialist to oversee and manage grant programs and ensure compliance with regulations. The role involves researching funding opportunities, preparing grant proposals, and coordinating with various agencies to facilitate funding efforts.

GovernmentOffice AdministrationPublic Relations

Responsibilities

Researches and identifies grant and other external funding opportunities, requirements, and stipulations in accordance with established objectives and needs; drafts and prepares documents for review and approval to ensure technical and legal parameters are met and documents are consistent in form and content

Researches, develops, writes, prepares, and submits grant proposals, loan, and sponsorship applications to support projects and programs; develops and maintains systems to track grant and related programs and funding status; researches and collects applicable data, documentation, and statistics required to support grant applications, recordkeeping, and reporting requirements

Coordinates and monitors the administration of grant programs to include policy, contract, and program development, data collection and analysis, and facilitation of jurisdictional coordination; reviews grant financial requirements and accounting information to monitor and maintain fiscal compliance requirements

Reviews and discusses funding needs with staff to determine feasibility of grant-funded assistance; develops goals and objectives for funding departmental programs and activities and identifies staffing, equipment, facility and other related program needs to support strategic efforts

Serves as liaison between the City and funding agencies and service providers; provides assistance in resolving issues and conflicts with agencies and providers to facilitate positive relations and continued funding opportunities

Monitors compliance of various federal funding programs, to include, but not limited to the Disadvantaged Business Enterprise (DBE) Program, to assure continued federal assistance for projects; receives and documents issues and reports to appropriate staff for timely resolution; gathers statistical data and other information and prepares and presents various special and recurring reports to ensure effective, accurate, and timely communication of information

Coordinates and works with staff to establish goals in accordance with requirements of applicable funding sources and regulations; coordinates with other regulatory agencies as needed to meet program requirements

Participates in the review of various documents, coordinates with Procurement staff, and provides outreach to community organizations to ensure that opportunities are communicated and bid notices and requests for proposals are available in a timely manner; assists in the review of the good faith effort of the contractor/bidder to determine compliance with program requirements

Conducts site visits and collects various information and data from participating firms and their employees to determine compliance with contract provisions and applicable regulations

Coordinates and participates in relevant meetings; monitors legislative matters to keep informed of issues that may affect program regulations, funding, and grant programs to report on areas, or issues of concern; responds to requests for information and provides information as authorized to assist staff, other agencies, and the public within scope of authority

Researches and recommends policies and procedures relating to applicable regulations, programs, grant application and administration to ensure compliance; develops, organizes, and conducts grant training for employees responsible for grant applications and administration to ensure consistent and accurate information is communicated and tracked

Qualification

Grant writingGrant complianceProgram managementData analysisProject managementResearch skillsRecordkeepingReport preparationEffective communicationTeam collaboration

Required

Bachelor's Degree AND two (2) years of experience in program and grant compliance activities or other related field

Valid driver's license is required

Position requires an acceptable driving record in accordance with City policy

General Knowledge of principles, practices, and techniques of governmental grant research, writing, reporting, accounting, administration, application processes and procedures

General Knowledge of principles and practices of effective project and grant management, contract and records management

General Knowledge of business and personal computers, and spreadsheet software applications

General Knowledge of City organization, operations, policies and procedures and applicable federal, state, and local laws, codes, rules, and regulations

Ability to perform a variety of duties and responsibilities timely and with accuracy to meet time-sensitive deadlines and to ensure achievement of goals and objectives

Ability to read, interpret, and ensure compliance with policies, procedures, rules, and regulations governing grants and related activities, programs, and functions

Ability to communicate effectively orally and in writing

Ability to research and compile applicable information and maintain accurate records

Ability to prepare and present accurate and reliable reports containing findings and recommendations

Ability to review documents and extract relevant information

Ability to establish and maintain effective and appropriate working relationships with employees, other agencies, and the public

Ability to use initiative and independent judgment within established procedural guidelines to successfully meet established goals and objectives

Skills in researching, collecting, and analyzing relevant information to prepare various applications and documents

Skills in managing programs and projects to meet established goals and objectives

Skills in understanding and applying applicable standards, policies, procedures, rules, and regulations and analyzing and interpreting contracts and grant documents, instructions, and requirements to provide appropriate guidance and accurate, timely information

Skills in operating a personal computer with installed generic and specialized software

Skills in preparing and presenting information in a clear and concise manner