University of Rhode Island · 2 weeks ago
Coordinator, Planning & Real Estate Development
Kingston, RI
Contract
Hybrid
Mid, Senior Level
$55K/yr - $60K/yr
5+ years expThe University of Rhode Island is the State’s flagship public research university, enrolling approximately 17,000 students. They are seeking a Coordinator for Planning & Real Estate Development to provide administrative, operational, and financial support, coordinate special projects, and assist in project administration and coordination.
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Responsibilities
Coordinate and facilitate various activities required during the Advanced Planning and Design Phases of major capital projects, including arranging and participating in meetings; making travel arrangements; developing and maintaining project files, and drafting memos, purchasing documentation and other related correspondence
Research and compile information for use in impact statements and analyses, presentations, meetings, and decision-making
Assist the Director and office staff with developing, facilitating, and tracking Project Approval Forms and maintaining office work plans for submission to the AVP, Facilities Group
Assist in all aspects of project administration and coordination as needed, including assisting with developing project work scope, scheduling meetings, project schedules and budgets, and tracking milestones and funding sources. Provide coordination and communication with client customers to identify and define project requirements, scope, and objectives to ensure client needs are met as the project progresses
Oversee financial administration of the office budgets for PRED. Support PRED by handling procurement and processing of requisitions related to office purchases, payroll reporting, project management, consulting contracts, and other financial matters. Prepare and process stipends, travel requests, and expense reports
Assist with all documentation and processes required to hire staff, students, or contract employees
In coordination with the AVP, Facilities Group, maintain and update PRED website content to ensure accuracy
Assist in developing policies and procedures that support PRED and its daily activities
Provide administrative support for the Director of PRED, Planning, Sustainability, Spatial Services, and Real Estate Transactions
Coordinate workshops, campus tours, and conferences that support the office of PRED
Assist the Director of PRED and the Specialist, Real Estate Transactions with real estate related matters, as needed
Assist with preparation of Requests for Proposals for Architectural and Engineering Services as well as the processing of responses; assist with preparing and editing consulting services contracts; work with University and State Purchasing Offices to facilitate award of A/E contracts
Assist with special PRED projects related to public art, sustainability, transportation, economic development, and other initiatives. As directed, coordinate PRED projects with the R.I. State Council on the Arts, the R.I. Department of Transportation, R.I. State Planning Office, State Energy Office, local municipalities, and other governmental groups
Aid Campus Planning efforts with projects by gathering field information and record documents, preparing work orders, obtaining vendor proposals, and other pre-construction activities
Assist with the identification and applications for facilities-related grants and external funding opportunities. Coordinate the distribution of project presentation materials to University partners as requested
Handle information in a sensitive and confidential manner; prepare and process routine and complex correspondence
Serve as facilitator for PRED responses to project information requests, and coordinate with administrators, faculty, staff, and the external community as needed
Coordinate and manage all assigned special projects
Represent the Director of PRED and other office staff at various meetings and to internal/external staff, as needed
Perform Other Duties As Required
Qualification
Required
Bachelor's degree
Minimum of five years of progressively responsible administrative experience in a complex professional setting
Demonstrated strong interpersonal and verbal communication skills
Demonstrated proficiency in written communication skills
Demonstrated computer experience (i.e., Microsoft Office 365, Google Workspace, Adobe Creative Cloud, and web content management)
Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and communicate that interpretation to others
Demonstrated experience in preparing and presenting reports
Demonstrated mathematical, analytical and problem-solving skills
Demonstrated experience with technical writing and editing
Demonstrated time management and organizational skills (including ability to coordinate, prioritize and manage multiple activities simultaneously)
Demonstrated customer service skills
Demonstrated ability to work with diverse groups/populations
Preferred
Demonstrated work experience in construction management, facilities planning, design, architectural and/or engineering office
Demonstrated administrative experience in a higher education setting
Demonstrated administrative experience in a real estate setting
Demonstrated knowledge of architectural and construction document formats and standards
Demonstrated working knowledge of university and state procurement regulations and guidelines
Company
University of Rhode Island
University of Rhode Island is a research and graduate institution offering graduate and undergraduate programs.
5001-10000 employees
H1B Sponsorship
University of Rhode Island has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (33)
2024 (34)
2023 (23)
2022 (26)
2021 (24)
2020 (26)
Funding
Current Stage
Late StageTotal Funding
$71.07MKey Investors
The Champlin FoundationNational Science FoundationRI Life Science Hub
2025-12-02Grant· $0.5M
2025-07-08Grant· $7M
2024-08-08Grant· $0.03M
Leadership Team
David M. Dooley
President
Recent News
Providence Business News
2025-12-11
2025-12-10
2025-12-06
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