On Lok · 1 month ago
Admin Assistant II
San Jose, CA
Full-time
Onsite
Mid Level
$24.82/hr - $33.09/hr
3+ years expOn Lok is a non-profit organization dedicated to the care of elders through the PACE program. The Administrative Assistant II will support the Program Manager and perform a variety of administrative and clerical duties to enhance the operational efficiency of the organization.
Hospital & Health Care
Responsibilities
Assists the Program Manager with administrative and clerical support
Carry out administrative duties such as filing, typing, copying, binding, scanning etc
Maintains and updates team calendar via Outlook and/or hard copy calendar to meet targeted dates (i.e. specific training, new intakes tracking)
Acts as a liaison with other departments and outside agencies as instructed. Handles sensitive and non-routine information in a confidential manner
Prepares and receives internal/external correspondences
Maintains and updates database, files, and record systems. Retrieves information from files when needed
Researches and prepares for meetings, presentations, reports, and take accurate minutes of meetings
Supports the center with payroll entry as needed
Assists with maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies as needed
Assists with covering reception, telephone, mail distribution, and appointment scheduling as needed
May assist with the development of Administrative Assistant I's by providing information, education, educational opportunities and experiential growth opportunities
All other reasonably related jobs as assigned
Qualification
Required
Proficiency in general office equipment
Proficient in MS Office Suite
Strong organizational skills and ability to multitask
Strong verbal and written communication skills
Must work well in a fast paced environment
Ability to work both independently and with a team
Preferred
Three years of administrative support experience preferred
Two years of college preferred
Benefits
Medical, Dental, and Vision coverage
Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
Pet Insurance and additional discounts
Holidays (10 per year), vacation time, sick leave, and long-term disability insurance
Company
On Lok
On Lok is a nonprofit organization that empowers older adults to age with dignity and independence.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Grace Li
Chief Executive Officer
Nicole Cabuloy Torres, RN
Chief Operating Officer
Company data provided by crunchbase