TBA Plumbing · 6 days ago
Personal Assistant
United States
Part-time
Remote
Entry, Mid Level
$29/hr - $35/hrTBA Plumbing is a growing operator in the residential and commercial plumbing and gas services sector. They are hiring a Remote Executive Assistant to support senior leadership by managing schedules, coordinating travel, and improving administrative workflows.
Construction
Responsibilities
Manage senior leader calendars, schedule and prioritize meetings, and proactively resolve conflicts to protect focus time
Triage and respond to email and messaging on behalf of leadership; draft clear correspondence and follow-up items
Coordinate travel, lodging, and logistics for business trips and site visits; manage expense reporting and reimbursements
Serve as the primary liaison between leadership, field technicians, vendors, and clients to schedule appointments and escalate operational issues
Prepare concise briefings, meeting agendas, and action-item trackers; maintain and update key documents, reports, and CRM records
Improve administrative workflows—introduce templates, automate recurring tasks, and maintain secure file and contact systems
Qualification
Required
Proven experience supporting senior executives or business owners in a fast-paced environment
Google Workspace
Microsoft Office 365
Outlook calendar management
Zoom
QuickBooks
Preferred
HubSpot CRM
Experience coordinating with field service teams or trades (scheduling, dispatch liaison)
Familiarity with project management tools (Asana, Trello, or equivalent)
Benefits
Fully remote role with flexible hours to support work–life balance while coordinating across U.S. time zones.
Direct impact: streamline leadership workflows and improve service delivery for residential and commercial customers.
Small leadership team with opportunities to build processes, shape role responsibilities, and grow into broader operations support.
Company
TBA Plumbing
We are a small GTA based plumbing company with a focus on providing meticulous and considerate service.
Founded in 2021Mississauga, Ontario, CA
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase