Rob Walton Foundation · 3 days ago
Senior Coordinator
Bentonville, AR
Full-time
Onsite
Senior Level
$37/hr - $55.25/hr
5+ years expRob Walton Foundation is seeking a highly motivated and detail-oriented individual to join their team as a Senior Coordinator. This role plays a critical part in supporting the foundation’s operational and programmatic processes, providing administrative support, project coordination, and grantmaking workflow assistance to ensure effective execution across initiatives.
Non-profit Organization Management
Responsibilities
Provide day-to-day coordination and administrative support for grantmaking, projects, and foundation operations while ensuring workflows, timelines, and documentation remain accurate, organized, and aligned with internal processes
Conduct pre-grant due diligence, gather background information, and prepare materials for program staff review
Track grant-related timelines, reporting deadlines, and deliverables to ensure internal processes are followed
Communicate with grantees on scheduling, submission of materials, and follow-up actions (not grant decisions)
Maintain accurate grant files, documentation, and workflow trackers
Assist with preparing grant-related summaries, briefings, and meeting packets for internal discussions
Support project workflows by tracking timelines, deliverables, milestones, and key dependencies
Coordinate internal and external meetings, including scheduling, agenda development, materials preparation, and note-taking
Help update templates, guides, and shared files, and other resources that support operational consistency
Assist with planning and executing team meetings, retreats, and events, including logistics, materials, and communications
Identify opportunities for small-scale process improvements that enhance efficiency and collaboration
Serve as a primary coordination point between RWF program staff, partners, and internal teams to ensure clear and timely communication
Provide daily scheduling, calendar management, and logistical support to the Executive Director and program team
Prepare professional correspondence, memos, presentations, and briefing materials with accuracy and attention to detail
Track priorities, deadlines, and follow-up actions across program workstreams to ensure timely execution
Maintain organized digital systems, ensuring documentation is current, accessible, and version controlled
Support onboarding of new team members by helping them understand workflows, systems, and documentation
Uphold RWF’s service orientation by providing responsive, professional interactions with internal and external stakeholders
Support SmartSimple, Smartsheet, and related tools for grant and project tracking
Assist in developing and maintaining dashboards, reports, and data visualizations to support program analysis and decision-making
Collaborate with IT and other teams to ensure data integrity and consistent reporting across entities
Support creation of materials for board and principal review, including impact summaries and presentations
Qualification
Required
5+ years of professional experience in project coordination, systems management, process improvement, and/or administration
Highly proficient with various technology platforms – Microsoft Office Suite, Adobe Acrobat, DocuSign, and Zoom
Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously, in a fast-paced environment
Excellent written and verbal communication skills; proven ability to collaborate across teams and with external stakeholders
Strong project coordination and organizational skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple priorities in a dynamic environment
Strong service orientation and collaborative approach
Proficiency with Microsoft Office and collaboration tools
Preferred
3+ years of professional experience in philanthropy, grants management, and/or executive-level administrative support
Bachelor's degree
Experience with SmartSimple, Fluxx, or other grant management software
Experience managing grants to international or fiscally sponsored entities
Familiarity with conservation, community development, and/or philanthropic project environments
Benefits
Medical, dental, and vision insurance
A 401(k)-retirement plan
Paid time off
Company
Rob Walton Foundation
The Rob Walton Foundation is committed to preserving nature through supporting large-scale conservation efforts and collaborative partnerships, primarily in Africa.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase