Apply on Employer Site

Michigan Medicine · 1 day ago

Admin Asst Senior/Intermediate Healthcare

Ann Arbor, MI

Part-time

Onsite

Mid, Senior Level

2+ years exp

Michigan Medicine is one of the largest healthcare complexes in the world, seeking a qualified candidate to provide comprehensive administrative support to OBGYN faculty leaders involved in a global health project. The role involves coordinating meetings, managing travel arrangements, and ensuring effective communication across various time zones while supporting international budget reimbursements.

EducationHealth CareMedical

Responsibilities

Work with division, department and Medical School to ensure departmental and school deadlines are met

Write memos and letters on behalf of the faculty

Manage, submit and track expenses and reimbursements

Maintain confidential documents; file, copy, scan, and mail documents and materials as needed

Transcribe dictated letters, manuscripts, grants and other deliverables

Order necessary office supplies and equipment and draft routine correspondence

Maintain curriculum vitae for faculty, including bio sketches

Set agendas, secure room reservations and catering for faculty events/meetings

Organize, plan and conduct various events as requested

Help create and maintain orientation materials for new faculty

Maintain calendars in Microsoft Outlook and facilitate timely schedule

Coordinate arrangements for on- and off-site meetings, trainings and conference calls

Plan annual retreats and other special events hosted by faculty leaders

Prepare agendas, take detailed meeting minutes and distribute materials for various meetings

Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits

Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc

Arrange transportation, hotel accommodations, and conference registration

Qualification

Administrative supportMicrosoft Office proficiencyHealthcare experienceOrganizational skillsMultitaskingProfessional relationshipsLEAN familiarityTeam collaborationAttention to detail

Required

Bachelor's degree or equivalent combination of education and experience

At least 4 years of progressively responsible professional experience

Previous experience providing administrative support, preferably in a healthcare setting

Excellent attendance and punctuality

Must be able to work independently as well as part of an integrated team

Proven ability to effectively prioritize, multitask, and adapt as priorities shift

Excellent organizational skills and attention to detail, deadlines, and policy compliance

Must be proficient in Microsoft Office applications

At least 2 years of progressively responsible professional experience

Excellent attendance and punctuality

Must be able to work independently as well as part of an integrated team

Proven ability to effectively prioritize, multitask, and adapt as priorities shift

Excellent organizational skills and attention to detail, deadlines, and policy compliance

Must be proficient in Microsoft Office applications

Preferred

Previous experience working in an academic medical institution or similar setting

Previous experience providing administrative support to leaders and/or faculty

Familiarity with LEAN processes and principles

Knowledge of Michigan Medicine's policies and procedures is a plus

Proven ability to build professional relationships with faculty is desired

Benefits

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees