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Cobb County Government · 3 days ago

Administrative Specialist I

Marietta, GA

Part-time

Onsite

New Grad, Entry Level

0+ years exp

Cobb County Government is seeking an Administrative Specialist I to provide routine clerical support for the Tax Assessors Office. The role involves serving as the first point of contact for the public, performing data entry, and assisting with various clerical tasks to ensure efficient department operations.

CommunitiesGovernmentPublic SafetyService IndustryVeterinary

Responsibilities

Serves as the receptionist or first point of contact for the public: answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary

Provides clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures

Performs customer service functions; provides information/assistance regarding department/division services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records

Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports

Operates fax machine to send/receive documentation; transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed

Types/sends e-mail messages; screens incoming e-mail messages

Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects

Copies and distributes forms, reports, correspondence, and other documentation

Performs other related duties as assigned

Qualification

Microsoft OutlookData EntryClerical SupportCustomer ServiceCommunication Skills

Required

High school diploma or GED required; supplemented by six months experience in clerical or customer service work

Completion and passing of a Microsoft Outlook and Data Entry skills testing to move forward in the hiring process

Tasks require the ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds)

Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals

Some tasks require the ability to communicate orally

Essential functions are regularly performed without exposure to adverse environmental conditions