National Association of Latino Healthcare Executives ยท 1 day ago
Administrative Coordinator II
Downey, CA
Full-time
Onsite
New Grad, Entry LevelThe National Association of Latino Healthcare Executives is seeking an Administrative Coordinator II to assist in information maintenance and event coordination. The role involves organizing workflows, facilitating communication, and supporting the execution of small-scale events under the guidance of senior colleagues.
Health CareHospitalMedical
Responsibilities
Works with others within work team to obtain and share basic information
Listens and addresses performance feedback; provides feedback to team members
Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them
Adapts to change, challenges, and feedback with moderate guidance
Responds to the needs of others to support completion of routine work tasks
Follows detailed, daily instructions to complete routine tasks with moderate supervision
Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues
Adheres to established priorities, deadlines, and expectations
Identifies and speaks up for improvement opportunities within ones team
Helps facilitate information dissemination by: learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with detailed direction from senior colleagues with minimal interpretation; writing correspondence (e.g., letters, reports, confidential documents) to staff and managers, with moderate guidance from senior colleagues; and following broad guidance labeling, sorting, and maintaining the integrity of department files
Organizes the work flow of the department by: following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance
Assists with event coordination by: beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring
Assists with event execution by: arranging small-scale events, with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues, with detailed instruction; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda and taking simple meeting minutes in meetings
Learns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports
Qualification
Required
Ability to learn and draft routine and standard presentations, correspondence, and reports
Ability to organize workflow by following detailed instructions
Ability to assist with event coordination and calendar meetings
Ability to assist with event execution by arranging small-scale events
Basic knowledge of department data and documentation retention policies
Ability to work with others within a work team to obtain and share basic information
Ability to listen and address performance feedback
Ability to learn new relevant knowledge and skills
Ability to adapt to change, challenges, and feedback
Ability to follow detailed, daily instructions to complete routine tasks
Ability to collaborate with others within the team to address routine and some non-routine task issues
Ability to adhere to established priorities, deadlines, and expectations
Ability to identify and speak up for improvement opportunities
Ability to operate standard office equipment (e.g., email, fax, xerox)
Ability to maintain routine inventory control and stocking of department office supplies
Ability to receive, screen, and refer incoming and outgoing mail, emails, calls, and visits
Ability to assist in organizing basic and routine travel arrangements
Ability to provide on-site coordination for simple issues
Ability to assist in obtaining necessary audio-visual equipment, conference rooms, and catering for events
Ability to distribute agendas and take simple meeting minutes
Ability to input and monitor data to ensure integrity
Company
National Association of Latino Healthcare Executives
The National Association of Latino Healthcare Executives is a hospital and healthcare organization.
Founded in 2005
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jackie Sifuentes, MBA, LSSYB
Co-Founder La Mesa Emerging Leaders Mentorship Program for Early Careerists
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