State of Louisiana · 6 days ago
ADMINISTRATIVE COORDINATOR 3
Houma-Thibodaux Area
Full-time
Onsite
Entry Level
2+ years expThe Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth. They are seeking a highly organized and detail-oriented Administrative Coordinator 3 to provide advanced administrative support within a dynamic and mission-driven environment, ensuring the smooth operation of office functions and supporting leadership.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Answer multi-line phones, schedule client appointments, and manage incoming/outgoing mail
Serve as liaison between the office, other agency departments, contracted providers, and community partners
Prepare requisitions, maintain supply inventory, and coordinate purchasing needs
Compile and submit client referral packets; transfer case records between regional offices
Schedule psychological evaluations, track completion, and process payments
Enter and maintain client service data in logs and databases
Reconcile monthly invoices from contracted providers and track service usage
Coordinate payroll input, attendance records, leave usage, FMLA, and overtime for regional staff
Support managers with scheduling, travel arrangements, and administrative tasks
Oversee closed case file maintenance and annual purging per agency policy
Compile specialized reports and ensure compliance with departmental standards
Assist with property control, purchasing, and safety functions
Handle staff travel procedures and monthly travel reporting
Perform other duties as assigned by the District Manager/Juvenile or Administrative Coordinator 4
Qualification
Required
Two years of experience or training in clerical work
The ability to accept and follow directions from those higher in the chain of command
The ability to relay information correctly and appropriately to connect people and ideas
The ability to accept ownership for your actions, behaviors, performance, and decisions
The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline
The ability to make decisions quickly and effectively
The ability to be consistent, honest, and a trustworthy steward of State resources
The ability to manage your personality, behavior, skills, and emotions
The ability to recognize how your actions impact the perceptions of both you and your organization
The ability to control your time to increase effectiveness, efficiency, or productivity
The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
Prior to an appointment, the selected applicant must take and pass a drug screening test
Possess a valid Louisiana Driver's License
Clear a background check
Benefits
Insurance Coverage
Parental Leave – Up to six weeks paid parental leave
Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works).
Company
State of Louisiana
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chancellor Donald, M.D.
Chief Medical Officer
Chase Hymel
Chief Information Security Officer (CISO)
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