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City of Treasure Island · 5 days ago

Community Development Administrative Assistant

Treasure Island, FL

Full-time

Onsite

Entry Level

1+ years exp

City of Treasure Island is seeking a Community Development Administrative Assistant to support the Community Development staff. The role involves assisting residents and contractors with property maintenance coordination and ensuring compliance with health and safety regulations.

CommunitiesGovernmentPublic Safety

Responsibilities

Serve as a point of contact for residents regarding code and property maintenance concerns to gather initial information

Provide clear information to residents and business owners about property maintenance requirements, timelines, and follow-up steps

Document resident inquiries and update property records as needed

Monitor reports of overgrown lawns or unmaintained properties

Schedule mowing services as needed with approved vendors or contractors

Track completion of services and ensure work aligns with department standards

Assist code compliance and permitting by communicating scheduling needs, property details, and expectations to contractors

Assist code compliance inspectors with required mailings, and preparation of violation notices and follow-up documentation

Maintain a roster of approved vendors and assist with basic procurement documentation (e.g., quotes, service confirmations)

Verify that contracted services have been completed and report any issues to supervisors

Assist with documenting property conditions that may pose safety or sanitation concerns

Coordinate follow-up actions when overgrown properties may contribute to rodent activity or create other public health risks

Help maintain records and reports related to health and safety compliance

Prepare and file reports, correspondence, and maintenance logs

Maintain digital and paper records for property maintenance activities and other tasks as necessary

Support Community Development staff and other departments with lien filings, feel collection and recording, data entry, scheduling, and general office tasks

Qualification

Customer service skillsOffice software proficiencyRecord keepingBasic mathematical calculationsCommunication skillsOrganizational skillsProblem-solving skills

Required

Must be eighteen years of age or older

Graduation from high school or a GED certificate

At least one (1) year of professional office experience

An equivalent combination of education, training, and experience

Must be able to provide excellent customer service skills and receive the public with considerable poise, tact, patience and courtesy

Skill in the use of the City's computer software systems and other equipment utilized for daily tasks

Knowledge of MS Word, Excel and other commonly used office computer programs

Must be able to receive and transmit accurate messages from in-person conversations, telephone calls and voice mail messages

Ability to effectively cope and tactfully handle difficult situations in person, via telephone, or email

Ability to understand City ordinances and regulations, procedures and functions of the assigned area

Ability to perform basic mathematical calculations, collect and record payments

Ability to maintain effective working relationships with employees, businesses, contractors and the general public

Ability to maintain, organize and retrieve records using a variety of source materials

Ability to understand and follow oral or written instructions

Ability to perform varied technical and clerical operations promptly and accurately

Ability to work independently and to carry out assignments to completion with minimum supervision

Ability to adhere to prescribed routines and practices to ensure thorough processing and recording of all activities required of the position

Ability to maintain various records required of the Department

Ability to comply with work schedules and maintain satisfactory attendance

Knowledge of office practices and procedures, business English, spelling, receipting, and filing

Benefits

Health care

Dental

Vision

Retirement

Deferred compensation plans

Health savings accounts

Flexible spending accounts

Life insurance

Long-term disability

Paid holidays

Vacation

Sick leave

401(a) retirement plan

Company

City of Treasure Island

Treasure Island, located along the Gulf of Mexico, is home to white sandy beaches, pristine waters, hotels, restaurants and family-friendly attractions.

Founded in 1848

St. Petersburg, Florida, USA

51-200 employees