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Tower Clock Eye Center · 5 hours ago

Administrative Assistant

Green Bay, WI

Full-time

Onsite

New Grad, Entry Level

Tower Clock Eye Center is seeking an Administrative Assistant to provide high-level administrative support to the clinical leadership. This role requires exceptional organizational skills and the ability to handle complex scheduling, communication, and project coordination in a fast-paced medical environment.

Health CareHospitalMedicalWellness

Hiring Manager

Danielle Jorgensen, MHA

Responsibilities

Prepare monthly, quarterly, and annual KPI reports

Prepare agendas, take meeting minutes, and track action items for leadership meetings and board meetings

Maintain organized digital and physical filing systems (e.g., HR, compliance, contracts)

Assist with budget tracking, invoice processing, and vendor communications as assigned

Coordinate medical staff credentialing, licensure renewals, and CME documentation

Support the preparation of compliance documentation for audits and inspections

Assist in onboarding processes for physicians, advanced practice providers, and administrative leadership

Manage confidential patient-related correspondence when needed in coordination with HIPAA regulations

Additional administrative tasks as assigned

Qualification

Microsoft OfficeEMR/Practice Management systemsCalendar managementDiscretionMulti-taskingWritten communicationInterpersonal communicationVerbal communicationIntegrityConfidentiality

Required

Proficient in Microsoft Office, calendar management, and EMR/Practice Management systems

Strong written, verbal and interpersonal communication skills

Proven ability to manage confidential information with the highest level of discretion, including sensitive financial data, personnel files, provider contracts, and strategic initiatives

Ability to handle multiple priorities with accuracy and professionalism

High level of discretion, integrity, and understanding of patient confidentiality