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Stanford University · 2 months ago

Administrative and Operations Manager

Stanford, CA

Full-time

Onsite

Mid, Senior Level

$120K/yr - $153K/yr

5+ years exp

Stanford University is seeking an Administrative and Operations Manager to lead and manage the Anesthesia research administrative team and coordinate research operations. This role is pivotal in supporting researchers and enhancing operational excellence in a research-intensive environment.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Oversee and/or assign duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget

Oversee and implement a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection

Facilitate collaboration and information-sharing between labs to enhance interdisciplinary research efforts and optimize shared resources

Collaborate with PI/lab leads to ensure compliance with safety and university policies, equipment needs and purchases

Allocate administrative support resources equitably based on research needs, faculty size, and grant portfolios

Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise

Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures

Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function

Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies

Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance

May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting

Assess training needs and may develop associated training

May direct and/or supervise staff, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input