Lake Erie College of Osteopathic Medicine (LECOM) · 2 weeks ago
Administrative Assistant to the PBL Director
Erie, PA
Full-time
Onsite
Entry Level
2+ years expLake Erie College of Osteopathic Medicine (LECOM) is seeking an Administrative Assistant to support the day-to-day operations of the PBL Pathway. The role involves managing schedules, preparing documentation, and ensuring effective communication among students, faculty, and staff.
Health CareHealth DiagnosticsMedical
Responsibilities
Promotes and preserves the mission of LECOM
Prepares PBL curricular schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed
Communicates promptly and efficiently with students, faculty, and staff when required to do so
Reserves instructional spaces through the LECOM system, as required by the director
Places PBL materials in the LECOM student CANVAS portal as required by the director
Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director
Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions
Maintains an organized and secure PBL student examination question bank
Collates learning issues submitted by PBL student groups, and monitors their timely submission
Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner
Interacts with LDP, DSP, PCSP, and PBL curricular pathways at additional locations as needed
Processes examination data and maintains PBL grades as and when required
Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution
Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance
Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner
Assists with maintaining PBL Director's daily schedule
Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure
Maintains professional appearance and pleasant demeanor at all times
Assists with disposition of PBL Director's incoming and outgoing correspondence
Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages, and performs various daily correspondence on an as-needed basis
Participates in interviews with candidates for employment in the department
Writes/processes Dean's Letters, reports, surveys, etc
Assists in the writing/processing of correspondence, reports, surveys, etc
Orders supplies in a timely manner
Participates in designated Institutional activities
Codes and submits all check requests and orders
Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction
Participate in scholarly activity so to enrich and broaden the student learning experience
Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
Other duties as needed / assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations
Qualification
Required
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed
Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel...etc.) and accurate data entry skills
Excellent organizational skills
Maintaining an established work schedule
Ability to be self-reliant and follow instruction
Possess a typing speed of at least 65 wpm with a high degree of accuracy
Ability to create, take dictation, or transcribe documents
Assistant must have sound decision making capabilities and the ability to work independently and as directed by the PBL Director
Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax
Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality
Possess excellent grammar, writing and proofreading skills
Experience in using various office equipment, i.e. copier, fax, scanner, etc
Ability to work in a fast paced environment that requires multitasking
Effectively using interpersonal and communications skills including tact and diplomacy
Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through
Assessing and prioritizing multiple tasks, projects, and demands
Maintaining confidentiality of work related information and materials
Establishing and maintaining effective working relationships
The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests
The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations
The ability to devote full attention and energy to the important work of LECOM in a timely fashion
Be able to be flexible to accept other duties needed/assigned for the Institution's needs
Education and experience equivalent to: a high school diploma or GED equivalent is required
Preferred
Web-designing experience in the related field preferred
An Associate or Bachelor's Degree is preferred
A minimum of two (2) to three (3) years' work experience in a business, industry or higher education environment is preferred
Educational experience or teaching experience welcome
Company
Lake Erie College of Osteopathic Medicine (LECOM)
Preparing the next generation of osteopathic physicians, pharmacists, dentists, and podiatrists through innovative and affordable programs of excellence.
Founded in 1992Erie, Pennsylvania, USA
1001-5000 employees
H1B Sponsorship
Lake Erie College of Osteopathic Medicine (LECOM) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (1)
2022 (1)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase