City of San Marino · 6 days ago
Placement Coordinator
Warrensburg, MO
Full-time
Onsite
Mid Level
3+ years expThe City of San Marino is seeking a Placement Coordinator to oversee student placements in the Teacher Education program. This role involves coordinating with faculty and school districts, managing budgets, and ensuring compliance with accreditation requirements.
Government Administration
Responsibilities
Monitor and track field experience and student teaching placements received from various school districts
Collect and maintain data on student field experience placement type to ensure a diverse experience
Notify students of their field experience and student teaching placements
Respond to inquiries regarding student observations, field placements, practicum and student teaching
Contact school district personnel to arrange student teaching placements and field experience observations
Create documents requesting student teaching placements for submission to various school districts
Advise students and faculty on placement issues
Process revisions and changes, as necessary, to student teaching documents
Coordinate field experience and student teaching filing systems and update it as needed
Create and maintain field experience (FLDX3000 and 4970) and student teaching courses in Banner as needed
Enroll approved students in student teaching courses
Assist with the required paperwork in processing teacher certification applications to the DESE, as needed
Ensure maintenance of student files in adherence to FERPA guidelines
Maintain computerized and manual files for student teaching placements, ensuring accuracy
Process parking permits for all university supervisors
Monitor travel expenses from university supervisors, check for compliance with fiscal policy, and submit through appropriate channels
Complete and process employment forms for University supervisors (FLAC) and cooperating teachers (W9s)
Assist in monitoring student teacher candidates to ensure they have fulfilled all prerequisites, course work, maintained a minimum grade point average and ensure clear background checks
Work with academic departments to ensure each student teacher has departmental consent for the professional education semester
Assist the associate dean with internal and external documents including materials for Council for Accreditation of Educator Preparation (CAEP) accreditation and internal program reviews
Assist in creating reports related to student teaching for the DESE and CAEP
Serve as a resource for outside offices and faculty concerning student teaching placement
Prepare the reports for the APR and Title II for undergraduates
Assemble and maintain comprehensive budget tracking methods
Administer and enforce University, College, and Office budget policies and procedures
Retrieve budget information from Banner, prepare, reconcile, and maintain regular budget reports and records of all budget-related paperwork
Prepare requisitions, payment requests, purchase orders, and other accounts-based documentation in compliance with University fiscal policies
Manage purchasing activities, prepare equipment supply purchases, place, receive, and inventory orders. Obtain estimates, place orders via approved methods, track shipping, and distribute supplies and equipment
Monitor and confirm University supervisor milage for student observations
Complete and process employment forms for University supervisors (FLAC) and cooperating teachers (W9s)
Advise students of the guidelines and requirements for admission to Teacher Education Program
Manage Teacher Education Program application procedures and admission
Post Teacher Education admissions for students in Banner
Record background check and fingerprinting results for undergraduate teacher candidates
Schedule student appointments with the Director for Local Clearance paperwork signing
Collect and process rap back waiver paperwork
Hire, train, and supervise student employees and approve and audit their timesheets
Foster a positive working relationships with public school administrators, public school teachers, and DESE
Present a positive attitude and image to the public
Provide customer service to walk-in, emails, and phone calls about teacher education, basic certification, and other inquiries related to Clinical Services and Certification
Connect individuals with the appropriate contacts for inquiries not appropriate for our office
Maintain positive working relationships with faculty, staff and administrators within the college and across campus
Compose letters and memos
Schedule meetings and appointments for the Director as needed
Assist in Clinical Services and Certification meetings and projects as needed
Maintain department files and historical records
Provide assistance to the Dean’s office in gathering information for reports as needed
Call-in work orders to repair malfunctioning equipment. Submit phone and network access requests
Qualification
Required
Associate's degree, Education/Experience substitution
Three (3) years of experience with direct public contact in a customer service capacity required, with the three (3) years of experience preferred in a professional office setting
One (1) year of administrative support experience, two (2) years preferred
One (1) year budget operations, financial analysis, or accounting required. Two (2) years preferred
Lift 25 lbs
Benefits
Health, dental, vision, life insurance, AD & D, long-term disability
3 weeks paid vacation per year
3 weeks of accrued sick leave per year
13 paid holidays
Retirement
Generous education assistance for an employee, spouse and dependent children taking classes at UCM
30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university
Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b))
Employees can earn up to full tuition (15 credit hours) for themselves per academic year
Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire
Basic dental and vision insurance paid at 100% by the university
Available Health and Dependent Flexible Spending Accounts
University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage
Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year
The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years
The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus
An Employee Assistance Program is available to all employees and their immediate family members
UCM offers an Employee Discount Program through Working Advantage
Company
City of San Marino
The City of San Marino is a full-service general law city located in Los Angeles County.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase