Lake Erie College of Osteopathic Medicine (LECOM) ยท 8 hours ago
Human Resource Assistant
Erie, PA
Full-time
Onsite
Entry, Mid Level
2+ years expLake Erie College of Osteopathic Medicine (LECOM) is seeking a Human Resource Assistant to support their HR team in developing and administering HR policies and programs. The role involves data entry, managing employee records, assisting in recruitment, and ensuring compliance with HR practices across the institution.
Health CareHealth DiagnosticsMedical
Responsibilities
Perform data entry and administration of applicable employee data in the HRIS system -- i.e. personal information, job title changes, employee data maintenance, etc
Create employee files for new employees, Institution-wide, ensuring documents are on the share drive and in the physical file in the appropriate file cabinet
Assist in overseeing HR records in the File Room and on the share drive, manage updated employee documents as received, maintain files for both current and termed employees, archiving as necessary
Assist in auditing, updating, and maintaining postings on CWDS and Employ Florida to ensure compliance
Responds to and completes verification of employment inquiries
Monitor and provide support to the business during annual processes such as performance evaluations, compensation and rewards, and headcount planning
Assist in the coordination of recognition programs, for example, birthday recognition, service anniversary, company celebrations, etc
Assist with benefit renewals, enrollments, terminations, and status changes
Keeps records of personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting
Perform HR functions, including, but not limited to recruiting, employee relations, data analytics, benefit coordination, etc., across all locations (i.e., Elmira, Erie, Bradenton, Greensburg, DeFuniak Springs, etc.)
Assist the talent acquisition function by sourcing, recruiting, onboarding, and orienting for entry-level positions as assigned
Plan, schedule, and coordinate processes related to employment including reference, background, or drug screen
Assist in the development of HR solutions by collecting and analyzing information and recommending courses of action
Provide day to day performance management guidance to employees (i.e. coaching, counseling, career development, staffing management to assigned groups, disciplinary actions and the like)
Assist managers and employees in understanding and applying people tools, policies and procedures in order to maximize employee performance, achieve organizational effectiveness, improve employee engagement, and ensure compliance
Help in the administration of various human resources plans and procedures for all company personnel
Assist in development and implementation of personnel policies and procedures
Communicate changes in Institutional personnel policies and procedures and ensure proper compliance is followed
May participate in the investigation and resolution of ongoing employee relations issues, anticipates problems whenever possible and assists in the development, recommendation, and initiation of appropriate steps for resolution
Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction
Participate in scholarly activity so to enrich and broaden the student learning experience
Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
Accept other duties needed/assigned for the Institution's needs
Qualification
Required
High degree of comfort with technology and reporting; advanced data entry and computer skills with high proficiency in Outlook, Word, Excel, PowerPoint, and others
Must be trained and certified on the Institutional Data Systems (Meditech, Kronos, Cadient Talent, Banner, NeoEd, Selerix, CWDS, Employ Florida, and others)
Compliance with internal, state, and federal regulations
Effectively using interpersonal and communications skills including tact and diplomacy
Effectively using organizational and planning skills, including attention to detail and follow-through
Maintaining confidentiality of work-related information and materials concerning both patient (HIPAA) and student privacy (FERPA)
Demonstrated communication skills, both written and verbal
Solid understanding of a variety of employment law areas including employee relations, diversity, benefits, staffing, and immigration
Strong interpersonal, facilitation, presentation, and negotiation skills
Ability to manage own time and workload, juggling conflicting priorities
Ability to effectively manage multiple assignments across all campus locations in a high-touch personal way
Ability to develop creative solutions
Ability to assess skills in employment candidates
Must be able to work effectively under pressure in a fast-paced environment
Must be confident in handling ambiguity and fluid situations and have an abundance of common sense and pragmatism
Must be able to work with individuals at all levels in the organization and throw equal enthusiasm behind the more routine, hands-on activities as well as those requiring a higher profile
Maintaining an established work schedule
Be able to be flexible to accept other duties needed/assigned for the Institution's needs
The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations
The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM
The ability to accept work directives from managers and supervisors in a respectful and cooperative manner
Education and experience equivalent to: an undergraduate degree required; preferably in Human Resources, Business, or related field
Work experience of 2-5 years in HR or a similar job responsibility preferred
Computer and online interactive knowledge a must
Preferred
Master's degree preferred
Company
Lake Erie College of Osteopathic Medicine (LECOM)
Preparing the next generation of osteopathic physicians, pharmacists, dentists, and podiatrists through innovative and affordable programs of excellence.
Founded in 1992Erie, Pennsylvania, USA
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase