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City of Ames, Iowa · 1 day ago

Legal Secretary

Ames, IA

Full-time

Onsite

New Grad, Entry Level

$58K/yr - $82K/yr

The City of Ames, Iowa is a vibrant community seeking a Legal Secretary to provide full service legal secretarial support for the City Attorney and legal staff. The role involves preparing legal documents, managing files, and assisting with various legal processes in a confidential environment.

AssociationGovernmentInformation ServicesNon Profit

Responsibilities

Prepares correspondence, legal documents, opinions, official publications, transcriptions, reports, lists, draft discovery and other similar documents as instructed and requested by attorneys; serves as department receptionist and greets and screens visitors and telephone calls; responds to citizens' questions and comments in a courteous and timely manner; holds primary responsibility for creating paper and electronic files; proofreads material for accuracy, completeness, grammar and punctuation; assists with and coordinates work of support staff of outside counsel; files electronic pleadings in District Court, Appellate Court and other quasi-judicial/administrative bodies; assists with witness notification, preparation, depositions and other aspects of discovery; tracks discovery and filing deadlines for attorneys to assure preparation and filing of pleadings to meet legal deadlines; completes forms and documents to effect internal City transactions; copies, packages and distributes a variety of written materials, including mail, as requested by other office personnel; gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using an electronic document management system; maintains an effective and efficient office

Qualification

Legal terminologyDocument preparationElectronic filingProofreadingCustomer service

Required

Knowledge of legal terminology and processes

Ability to provide full service legal secretarial support

Experience in preparing correspondence, legal documents, opinions, official publications, transcriptions, reports, and similar documents

Ability to serve as department receptionist and greet and screen visitors and telephone calls

Ability to respond to citizens' questions and comments in a courteous and timely manner

Primary responsibility for creating paper and electronic files

Ability to proofread material for accuracy, completeness, grammar, and punctuation

Experience assisting with and coordinating work of support staff of outside counsel

Ability to file electronic pleadings in District Court, Appellate Court, and other quasi-judicial/administrative bodies

Experience assisting with witness notification, preparation, depositions, and other aspects of discovery

Ability to track discovery and filing deadlines for attorneys

Experience completing forms and documents to effect internal City transactions

Ability to copy, package, and distribute a variety of written materials

Experience gathering, assembling, updating, distributing, and/or filing a variety of information, forms, records, and data using an electronic document management system

Ability to maintain an effective and efficient office