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Business of Home · 4 days ago

Principal Assistant & Office Coordinator

New York, NY

Full-time

Onsite

Mid Level

$50K/yr - $100K/yr

TORREY is a New York City-based interior design firm focusing on residential commissions for private clients. The Principal Assistant & Office Coordinator serves as a strategic extension of the Principal Designer, ensuring seamless communication, organization, and operational flow across the studio while supporting the principal and broader team.

Digital MediaFurnitureHome DecorInterior Design

Responsibilities

Coordinate the Principal Designer’s dynamic calendar, facilitating all internal meetings and external engagements with accuracy and discretion

Partner with agency to arrange domestic and international travel for the Principal and team, ensuring seamless itineraries, preferred accommodations, and streamlined communication

Collaborate with the design team assistant to plan and execute company events, outings, and off-site activities

Work closely with the design team on post-occupancy processes, ensuring a smooth project close-out and a refined client experience

Oversee office upkeep and vendor coordination, ensuring repairs, improvements, and ongoing projects are completed efficiently and with minimal disruption

Liaise with the IT company to troubleshoot technical issues, coordinate maintenance schedules, and streamline technology set-up for new and existing employees

Coordinate all onboarding and offboarding logistics with IT and HR, including systems access, hardware, and compliance checklists

Track renewal dates for subscriptions, contracts, and service agreements, maintaining proactive oversight of all studio commitments

Handle daily mail, package routing, and shipping needs with accuracy and timeliness

Oversee the principal’s wish list, tracking requests and ensuring follow-up on action items

Liaise with insurance brokers to procure additional policies as needed and assist with principal estate planning documentation

Partner with art registrars to oversee the principal’s art collection, ensuring accurate documentation and maintenance

Schedule and coordinate performance reviews in collaboration with management, supporting HR with trainings and team-building initiatives

Qualification

Calendar managementEvent planningVendor coordinationMicrosoft Office SuiteProfessional communicationOrganizational skills

Required

Coordinate the Principal Designer's dynamic calendar, facilitating all internal meetings and external engagements with accuracy and discretion