Baltimore County · 1 month ago
Executive Secretary - Health and Human Services
Towson, MD
Full-time
Onsite
Mid, Senior Level
5+ years expBaltimore County is seeking an Executive Secretary for the Department of Health and Human Services. The role involves performing responsible administrative and secretarial duties for the department head, coordinating work of clerical staff, and handling constituent inquiries and complaints.
Government Administration
Responsibilities
Serves as an administrative aide; gathers and interprets information relative to issues requiring the department head’s action
Responds and handles constituent inquiries
Transmits policies and instructions to key members of the staff and explains policies to the public and heads of other departments and agencies
Receives, investigates, and resolves inquiries, requests, and complaints
Researches and secures information, both internal and external of the department, to respond to requests and to prepare various reports and correspondence that may be confidential in nature, involve technical subject matter, or require the department head’s signature
Analyzes records requiring the interpretation and application of guidelines and procedures
Maintains calendar for the department head
Makes travel arrangements and secures itineraries
Receives, screens, and prioritizes the handling of telephone calls and correspondence
Coordinates special ceremonies and functions
Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings
Prepares materials for meetings, takes notes, prepares minutes, and ensures that decisions are transmitted to appropriate persons. Follows up on assignments and decisions made at meetings
Prepares and processes contracts for agency head signature
Prepares documents for county council approval including supplemental appropriations and contracts
Provides administrative support to the Board of Health
Performs other related duties as required
Qualification
Required
Graduation from a recognized high school or an equivalent
Five years of typing, word processing, or secretarial experience
Proof of licenses, certifications and education beyond high school
Comprehensive knowledge of modern office practices and procedures, including filing systems
Knowledge of spelling, grammar, and arithmetic
Skill in the use of automated office systems
Skill in the operation of office machines as listed in the essential duties
Organizational skills
Ability to extract and summarize information and to prepare correspondence and reports
Ability to interpret, explain, and follow County and department rules and regulations
Ability to maintain confidential records
Ability to communicate effectively both verbally and in written form
Ability to establish and maintain effective working relationships with superiors, associates and the general public
Ability to establish deadlines, schedules, and guidelines for completion of projects
Ability to take verbatim notes
Ability to supervise
Knowledge of County and departmental rules, regulations, policies, and procedures
Skill in resolving administrative problems and complaints
Skill in extracting and summarizing information and in preparing correspondence and reports
Ability to investigate and resolve inquiries and complaints for an agency
Ability to effectively transmit management decisions to staff and other interested parties
Ability to keep management informed of issues requiring their attention
Benefits
Employee Assistance Program
Health Insurance
Flexible Spending Accounts
Life Insurance
Retirement
Paid Leave
Baltimore County Employees Federal Credit Union
Direct Deposit
Educational Assistance
Deferred Compensation
Company
Baltimore County
Baltimore County is a county in Maryland, United States, and is part of the Baltimore metropolitan region.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Thomas DeLuca
Chief Technology Officer
Lowell Melser
Chief Public Information Officer, Department of Public Works & Transportation
Recent News
2025-10-24
Maryland Daily Record
2025-06-01
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