Apply on Employer Site

Kindering · 1 week ago

Administrative Assistant - Development (53857)

Kindering Bellevue - Bellevue, WA 98008

Full-time

Onsite

New Grad, Entry Level

$20/hr - $25/hr

Kindering is a nonprofit neurodevelopmental center dedicated to providing comprehensive services for children with special needs and their families. They are seeking an experienced Administrative Assistant to support the Advancement Division in securing philanthropic and earned revenue, while managing various administrative tasks and database management.

Child CareChildrenHealth CareHealth DiagnosticsNon ProfitUnderserved Children

Culture & Values

Responsibilities

Primary leader for tracking/organizing the Advancement CRM (NEON One), including processing gifts, prepares thank you notes/tax receipts/annual donor tax summaries, and organizes other stewardship efforts

Supports stewardship efforts with funders/donors in partnership with Advancement teams

Leads weekly and monthly accounting reports and financial reconciliation

Supports research for new support prospects including grantors, foundations and other funders

Assists with donor-facing fundraising campaigns including sending pledge reminders/invoices routinely

Leads department clerical duties, and as assigned by other departments, including filing, material preparation, meeting preparation, calendar reminders, etc

Plans and implements procedures/systems to maximize operating efficiency including cross training with other department teammates (including contract invoicing, records requests and grant administration)

Other duties and responsibilities as assigned

Manages records and moves management efforts within donor databases (currently Neon One and Greater Giving), including development of new protocols and strategy for optimizing reporting and funding renewal

Generates reports, prospect lists, and mailing lists

Completes and manage note entry in databases for updates of donations, pledge payments/reminders, auction items, event registrations, general moves management, and constituent information

Leads Kindering’s auction item procurement and preparation (live and silent packages)

Assists with annual fundraising events (i.e. committee supports, processing credit cards, tracking guest responses, phone calling, data entry, day of event support, acknowledgement letters/receipts, misc. duties as assigned)

Qualification

CRM ManagementMicrosoft OfficeDatabase ManagementEvent SupportMultitaskingCommunicationOrganizational SkillsTime Management

Required

High School Diploma

Communications, Business Administration, related field, or equivalent combination of education and experience

Advanced knowledge of Microsoft Office products including Excel and willingness to learn new technology

History of building strong relationships cross-culturally with both individuals and entities and collaborating effectively cross-functionally

An inherent passion to drive results, take initiative, prioritize work, multi-task, manage time effectively, and make commitments

Verbal and written communication skills that reflect the awareness of cultural differences and power differentials, the ability to connect with different audiences and strong influencing and negotiation skills

Pass Washington State DSHS criminal history and background check and FBI fingerprint check

Demonstrate organizational skills, ability to follow through on assignments on time and with accuracy, provide clear written and verbal communication, keep up-to-date written and electronic documentation

Strictly maintain confidentiality of all client and employee information

Demonstrate proficiency in using MS Office

Pass tuberculosis test

Ability to show proof of current immunizations, including COVID-19 and MMR vaccine or titer test