City of Twin Falls ยท 17 hours ago
Administrative Assistant
Twin Falls, ID
Full-time
Onsite
New Grad, Entry Level
$21.72/hr - $21.72/hrCity of Twin Falls is seeking an Administrative Assistant to provide administrative and secretarial support for the County Commissioners office. The role involves managing correspondence, scheduling meetings, performing research, and preparing reports while handling sensitive information.
Government Administration
Responsibilities
Performs administrative and secretarial support for the County Commissioners office
Manages correspondence; maintains communications with key staff within and outside the department; schedules and coordinates meetings, interviews, events and other similar activities; performs research and generates reports; prepares internal support materials and reports; and may perform bookkeeping and accounting
As back up to the Office Administrator, the Administrative Assistant is trained in all aspects of Administrators position to include scheduling hearings, posting notices as per state code, being able to research state code related to office requirements, submit claims to ICRMP, process claims and understand budget lines for multiple departments (Commissioners, general fund, Public Defenders Office, IT, Maintenance, etc.)
Must be familiar with all the departments within the County to be able to effectively assist citizens and other offices
This position requires highly honed skills in a busy office environment
Effective spelling, grammar, punctuation, composition of documents, time management, and ability to manage multiple complex projects is required
Processes invoices for claims from the Commissioners Office, General Fund, Phone, and Tort Fund; Processes claims for Overflow and Conflict Public Defender; log invoices to avoid duplicate payments, verify which invoices are overflow and which are conflict with the PD Conflict administrator, differentiate between overflow, conflict and court appointment invoices
Processes invoices for tenants, tracks payments received and follow up on missing payments according to contractual agreements
Schedule items for agenda, must be able to determine priority for agenda and commissioner availability; Prepares and posts agendas for Commissioner meetings as per Open Meeting Law
Prepares packets for meetings; must be able to review and interpret documents for proper titling on agenda and verify supporting documents for meetings, staff reports, must be able to learn P&Z process to differentiate what can be posted on the agenda and what requires a hearing; Prepare minutes from meetings
Review, spell check, and create synopsis for publication
Qualification
Required
Testing is required for this position
Tests required: TFCO Clerical Proofreading; TFCO Basic Office Skills; General Typing-5 min
Performs administrative and secretarial support for the County Commissioners office
Handles private or sensitive information
Manages correspondence
Maintains communications with key staff within and outside the department
Schedules and coordinates meetings, interviews, events and other similar activities
Performs research and generates reports
Prepares internal support materials and reports
May perform bookkeeping and accounting
Requires finely honed time management and organization skills with attention to detail and accuracy
Work tasks may not have an established procedure or protocol
Trained in all aspects of Administrators position
Scheduling hearings, posting notices as per state code
Research state code related to office requirements
Submit claims to ICRMP, process claims and understand budget lines for multiple departments
Familiar with all the departments within the County
Effective spelling, grammar, punctuation, composition of documents
Ability to manage multiple complex projects
Processes invoices for claims from the Commissioners Office, General Fund, Phone, and Tort Fund
Processes claims for Overflow and Conflict Public Defender
Log invoices to avoid duplicate payments
Verify which invoices are overflow and which are conflict with the PD Conflict administrator
Differentiate between overflow, conflict and court appointment invoices
Processes invoices for tenants, tracks payments received and follow up on missing payments according to contractual agreements
Schedule items for agenda, determine priority for agenda and commissioner availability
Prepares and posts agendas for Commissioner meetings as per Open Meeting Law
Prepares packets for meetings
Review and interpret documents for proper titling on agenda and verify supporting documents for meetings
Prepare minutes from meetings
Review, spell check, and create synopsis for publication
Company
City of Twin Falls
The City of Twin Falls employs approximately 275 employees who provide high-quality public service to our community.
Founded in 1904
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Breanna Howard
Chief Financial Officer
Lorie Race
CFO
Company data provided by crunchbase