Sperber Landscape Companies ยท 4 days ago
Administrative Assistant
Boynton Beach, FL
Full-time
Onsite
Entry, Mid Level
2+ years expSperber Landscape Companies is seeking a reliable and detail-oriented Administrative Assistant to support the day-to-day operations of their landscaping business. The role involves providing administrative and clerical support across various departments, including data entry, document management, and scheduling.
Construction
Responsibilities
Assist with general office tasks, including answering phone calls, responding to emails, and handling correspondence
Greet visitors and direct them to the appropriate personnel or department
Maintain and update filing systems, both physical and electronic, ensuring documents are organized and easily accessible
Order and maintain office supplies, equipment, and inventory
Accurately enter data into various systems and databases, ensuring data integrity and completeness
Prepare and maintain various documents, reports, and spreadsheets
Assist in the creation and formatting of documents, presentations, and proposals
Proofread and edit documents for grammar, spelling, and formatting
Schedule appointments, meetings, and events for staff members and clients
Coordinate and arrange travel arrangements, accommodations, and itineraries as required
Prepare meeting agendas, materials, and minutes as necessary
Assist in coordinating internal and external communications, including conference calls and video conferences
Assist in responding to client inquiries, providing information, and directing them to the appropriate departments or personnel
Maintain client and vendor contact lists, ensuring accuracy and updating information as needed
Assist in preparing and distributing client and vendor communications, such as contracts, invoices, and purchase orders
Follow up with clients and vendors to ensure timely completion of tasks and resolve any issues or concerns
Assist in maintaining accurate records, including financial records, invoices, and receipts
Prepare and maintain reports, such as expense reports, timesheets, and project tracking reports
Assist in compiling data and preparing presentations or reports for management review
Support the accounting team in organizing and reconciling financial documents as necessary
Assist in coordinating office activities and ensuring smooth daily operations
Maintain office cleanliness and organization, including common areas and conference rooms
Assist in coordinating office maintenance and repairs
Support HR initiatives, such as employee onboarding, document preparation, and personnel file management
Qualification
Required
High school diploma or equivalent; additional certification or relevant coursework is a plus
Proven experience (2+ years) as an administrative assistant or in a similar role
Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of office equipment
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Excellent attention to detail and accuracy in data entry and record-keeping
Strong verbal and written communication skills
Ability to maintain confidentiality and exercise discretion
Strong problem-solving and decision-making abilities
Ability to work independently as well as collaboratively in a team environment
Company
Sperber Landscape Companies
Sperber Landscape Companies is a landscape service provider serving customers.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Florac
2019-04-01Private Equity
Leadership Team
Jeff Berg
Chief Executive Officer
Judd Feldman
Chief Financial Officer
Company data provided by crunchbase