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State of Washington · 1 week ago

PSH OMS Program Manager (COM 3)

Walla Walla, WA

Full-time

Hybrid

Senior Level

$25/hr - $31/hr

7+ years exp

The State of Washington's Department of Commerce is dedicated to reimagining government through innovation and community impact. The PSH OMS Program Manager will oversee the Permanent Supportive Housing program, providing technical expertise, managing funding, and coordinating with various stakeholders to ensure effective program implementation.

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No H1B

U.S. Citizen Only

Responsibilities

Write and publish Notices of Funding Availability (NOFAs) in compliance with legislative budget and agency requirements

Administers competitive funding programs including soliciting and evaluating applications for funding

Conducts competitive funding and procurement processes, in alignment with Commerce and HD policies

Establish and maintain PSH program policies and processes, and guide continuous program improvement by ensuring updates are based on program data collected, legislative requirements, agency requirements, and feedback provided by grantees

Provide technical assistance and consultation to grantees and their staff regarding PSH program, project eligibility and cost reimbursement process, including system use through Secure Access Washington (SAW)

Develop and maintain application forms and lead the application and application review process; make recommendations to management for the allocation of PSH funding to awardees

Set-up applicable data systems, including Contract Management System (CMS), and tracking tools related to contracts, budgets, and compliance reviews

Assist with drafting legislation and representation at the agency level at professional, local, state, regional, or national meetings

Respond to agency and legislative requests for information

Negotiate, develop, and monitor complex contracts

Develop and maintain PSH contract templates in compliance with current legislation, policies and agency practices

Review, analyze and approve allowable reimbursement according to contract PSH OMS NOFA, agency policies & other pertinent guidelines; update applicable data systems, and approve payments

Manage annual review and renewal for project funding and contracting

Develop and maintain tools for evaluating and tracking performance and contract requirement compliance through to contract end; including de-obligation of funds and amending contracts, including decision memos for management approval

Update internal budget documents as necessary, prepare budget modification forms as needed, and communicate all changes to relevant staff

Monitor for compliance and performance of contract scope, implement performance improvement plans

Ensure data quality in agency data systems through continuous audit of contracts

Establish internal and external review processes and policies identifying program improvements

Evaluate program activities and monitor grant compliance by reviewing program fiscal and service delivery to ensure compliance and effectiveness

Provide advanced technical level assistance and training to meet local agencies and program need and to ensure accountability for state funds

Develop risk assessment and monitoring tools to identify, evaluate, and track high risk areas within the program to ensure contract compliance through contract end

Participate in agency or division workgroups

Other tasks/duties as assigned

Qualification

Affordable Housing KnowledgeContract ManagementRisk MonitoringProgram AdministrationPolicy InterpretationData ManagementCommunication SkillsCustomer ServiceTeam CollaborationTime Management

Required

Seven (7) years of combined experience and/or education as described below:

Experience In Affordable Housing, Community, Trade, Or Economic Development In Two Or More Of The Following Areas Or Work Related To The Position:

Advanced knowledge of affordable housing and social service programs, with proven experience implementing permanent supportive housing practices and managing associated funding sources

Application of state and federal housing program laws and regulations

Risk Monitoring and Compliance

Contract Management

Administering community/social service programs or projects

Interpreting, writing, and applying detailed policies and procedures

Proficiency in verbal and written communication skills to clearly and succinctly document and describe processes, procedures, performance measures, and results

Education involves social or behavioral sciences, social services, public health, public administration/policy or related field. Qualifying education post High School or equivalent may be substituted year for year for experience

Preferred

Demonstrated ability and experience administering competitive funding programs, soliciting, and evaluating applications for funding

Demonstrated professional experience implementing or providing PSH, using the Substance Abuse Mental Health Services Administration (SAMHSA) or equivalent model

Knowledge of affordable housing agencies, institutions, and processes involved in affordable housing development

Demonstrated ability to identify and implement changes necessary to streamline and standardize processes, improve administrative efficiency and effectiveness, and enhance customer service skills

Demonstrated intermediate level experience using data management, data visualization, and process improvement tools/methodologies

Strong financial analysis skills