State of Washington · 1 week ago
Child Care Licensing | Administrative Assistant 5 (AA5) - Yakima
Walla Walla, WA
Full-time
Hybrid
Mid, Senior Level
$5,011/mo - $6,735/mo
5+ years expThe State of Washington is dedicated to ensuring that children and youth grow up safe and healthy. They are seeking an Administrative Assistant 5 (AA5) to provide high-level administrative support to the Senior Administrator of the Child Care Licensing Division, performing a variety of secretarial and organizational tasks.
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Responsibilities
Perform a wide variety of secretarial and high-level administrative duties to support the Senior Administrator
Coordinate and manages travel arrangements for supervisors including registration, lodging, airfare, group transportation and parking
Perform complex administrative duties such as developing cost estimates and coordinating purchases, resolving issues related to space, travel and equipment
Manage and deploy purchasing and procurement processes for division. Directs staff on proper purchasing protocol and processes
Manage and maintains confidential information and confidential administrative documents using appropriate methods and filing systems, with specific tracking approaches
Coordinate space revision forms and assist in preparation of long-range plans for space utilization and renovation, on behalf of the Child Care Senior Administrator
Facilitate and coordinate equipment assignments and inventory for employees in both Headquarters and multiple regional offices. Communicate equipment policies and procedures for both in-office and remote employees
Support collaborative work with other department divisions, which may include: coordinating hiring activities, scheduling and coordinating meetings, providing communication and TA support
Arrange meetings and conferences, take notes as requested
Handle inquires personally or refers them to appropriate persons as circumstances warrant
Arrange business itineraries and coordinate travel
Coordinate personnel issues such as recruitment, selection, appointment, and promotion
Qualification
Required
Equivalent combination of education and experience totaling five (5) years of planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government
Associate's degree and two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government
The ability to take action to learn and grow
The ability to take action to meet the needs of others
Preferred
Demonstrated knowledge of DCYF policies, administrative procedures, program operations, services, and organizational structure
Demonstrated knowledge of MS Outlook, MS Word, MS Excel, MS Publisher, MS PowerPoint and Adobe Acrobat
Demonstrated knowledge of travel guidelines including DCYF Accounting policies, SAAM Policies, and OFM Regulations
Ability to prepare executive correspondence, reports, and other documents
Ability to make reasonable judgments in complex and changing organizational environment
Ability to analyze sensitive issues in an objective and realistic manner and provide advice and consultation on these issues
Ability to troubleshoot and resolve computer hardware, software, and other electronic equipment issues
Ability to create presentations, complex charts and graphs, and electronic forms
Ability to create and maintain tracking and monitoring systems
Ability to organize, prioritize and complete multiple projects, with accuracy
Ability to work independently to establish priorities and organize work to enable completion of assigned tasks in a timely and accurate manner
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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