Stanford University · 2 months ago
Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity)
Stanford, CA
Full-time
Hybrid
Mid Level
$39.20/hr - $45.56/hr
4+ years expStanford University is seeking an experienced Program Coordinator (Administrative Associate 3) for the Division of Plastic & Reconstructive Surgery. The role involves providing advanced scheduling, educational, and administrative support to faculty and trainees in a complex academic and clinical environment.
EducationHigher EducationUniversities
Responsibilities
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature
Conduct advanced scheduling functions for Stanford and affiliated training sites and perform analysis to inform decision-making for clinical and administrative leadership
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking
Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Oversee and/or process a variety of financial transactions/reimbursements
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
Other duties may also be assigned
Qualification
Required
High school diploma and four years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience proficiency with office software (Microsoft PowerPoint and Word and Excel) and email applications
Demonstrated success in following through and completing projects
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
Must be able to learn and trouble shoot online grant submission platforms
Preferred
Healthcare or Graduate Medical Education Experience preferred
Complex scheduling experience preferred
College degree
Prior work experience at Stanford University and/or in higher education strongly preferred
Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred
Ability to independently compose/draft correspondence on behalf of the department leadership
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
Benefits
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
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