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City of Norfolk, VA · 3 days ago

Administrative Technician

Norfolk, VA

Full-time

Hybrid

Entry Level

$41K/yr - $47K/yr

2+ years exp

The City of Norfolk is a vibrant urban waterfront city committed to improving the lives of its residents. They are seeking an Administrative Technician for the Department of Human Services to manage financial resources, process accounts payable and receivable, and generate necessary reports. This role involves performing various administrative and financial duties to support the functioning of the agency.

Business DevelopmentGovernmentPublic SafetySocial

No H1B

Responsibilities

Processing Accounts Payable and Receivable: This involves managing the agency’s debts and credits, ensuring timely payments and receipts

Managing Funding: They are responsible for overseeing the agency’s financial resources, ensuring they are allocated and utilized efficiently

Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk

Perform administrative duties by entering data, scanning documents, updating information in computerized systems/programs, contacting vendors, researching data to resolve complaints/issues, processing and maintaining files, processing and composing correspondence and documents, and answering telephone inquiries

Performs financial duties by generating/updating purchase orders (PO’s), gathering information for audits, researching, and resolving discrepancies concerning invoices/purchases orders

Verifies accuracy of PO’s by checking foster child's placement and funding information. Verify rate and address issues and discrepancies with Family Services worker

Assists with problem resolution and issue or reissue missing PO’s as needed

Monitors, requests, and scans licenses for residential, child placing agencies and foster parents. Files updated licenses in foster care records and other city/state systems

Generates clothing credit orders for clients upon request and tracks expenditures to ensure Family Services Workers to not exceed annual clothing allotment

Generates monthly reports from VDSS (Virginia Department of Social Services) system and distributes to Family Services Workers and supervisors

Functions in a high-volume, demanding office environment, handles multiple priorities, and maintains professional rapport

Responsible for accurate record retention in compliance with Federal/State/Local guidelines

Other duties assigned by the Supervisor

Qualification

Accounts PayableFinancial ReportingData EntryClerical ExperienceCustomer ServiceProblem ResolutionProfessional Communication

Required

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency

Junior college, vocational, business, technical or correspondence schools are likely sources

Appropriate certification may be awarded upon satisfactory completion of advanced study or training

Valid Driver's License may be required depending on assignment